Operations Coordinator VA (Trackers / Follow-Ups / Reporting)

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: TYPE OF WORK

Full Time

: SALARY

$600 - $800

: HOURS PER WEEK

44

: DATE UPDATED

Apr 8, 2026

JOB OVERVIEW

We are hiring a full-time Operations Coordinator VA to support structured execution across multiple workstreams in a live operations environment.

This is not a social media or customer service role.

You will help keep trackers, action items, follow-ups, reporting, and status updates clean and current. The role requires strong spreadsheet discipline, excellent written English, and the ability to organize information clearly.

Main responsibilities:
- Maintain action trackers, follow-up logs, deadline lists, and status registers
- Update Google Sheets and Google Docs accurately based on emails, notes, and internal instructions
- Track open items, blockers, owners, and next actions
- Prepare simple daily and weekly status summaries for management
- Support document control, naming consistency, and folder organization
- Follow up on missing updates and keep records current
- Support light hiring and onboarding tracking when needed

Requirements:
- Strong Google Sheets and Google Docs skills
- Strong written English
- Highly organized and detail-oriented
- Able to handle repetitive tracking work accurately
- Comfortable working with deadlines, follow-ups, and structured reporting
- Able to overlap at least 4 hours with Singapore business hours

Strong advantage if you have:
- Operations support experience
- Project coordination experience
- Manufacturing, engineering, QA, or logistics admin support
- Experience using ChatGPT or Claude to improve reporting speed

This role is NOT suitable for:
- Social media managers
- Sales outreach VAs
- Appointment setters
- Applicants with weak spreadsheet skills

To apply:
1. Start your application with: EXECUTION STATE
2. Give one example of a tracker or reporting file you maintained
3. Confirm your Google Sheets level
4. Confirm your available hours in Philippine time
5. Confirm whether you have supported operations, projects, QA, engineering, or logistics before

We are looking for someone reliable, structured, and long-term.

SKILL REQUIREMENT

Administrative Management Project Management Google Workspace

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Operations Coordinator VA (Trackers / Follow-Ups / Reporting)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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