Operations Coordinator/ Business Developer

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: TYPE OF WORK

Full Time

: SALARY

800-1,000

: HOURS PER WEEK

40

: DATE UPDATED

Apr 2, 2026

JOB OVERVIEW

Operations Coordinator & Business Development — US Painting & Drywall Contractor (Remote, Full-Time)

Company: Waterside Painters LLC — Tampa, FL based painting and drywall subcontractor serving general contractors, builders, and restoration companies across Florida.

Pay: $800-1,000/month depending on experience. Performance review and raise at 90 days.

Hours: Monday-Friday, 9am-5pm US Eastern Time. Must be available during these hours for live phone calls with US-based clients.

About the role:

You will be the operational backbone of a growing contracting business. This is not a basic VA role — you will manage the full lifecycle of projects from first contact with a potential client through job completion and payment. You are replacing a previous tea ---------- mber and inheriting an active pipeline of companies in various stages of engagement. This role has room to grow into a full operations manager position as the business scales into new markets.
What you'll do every day:

* Follow up with warm leads via phone and email to push them toward giving us work
* Add 20 new companies per week to our CRM pipeline through Google Maps research
* Send bid packets (insurance certificates, company info, W-9) to new clients
* Receive blueprints and project plans from clients requesting quotes
* Use our internal estimating tools to generate scopes of work and pricing documents
* Send quotes to clients and follow up on their response
* Coordinate subcontractors — scheduling them for job site visits, confirming start dates, communicating scope details
* Track active jobs — what phase they're in, any issues, what's next
* Generate and send invoices when work is completed
* Follow up on unpaid invoices
* Track subcontractor payments and flag when subs need to be paid
* Maintain and update HubSpot CRM daily
* Maintain a master tracking spreadsheet with all jobs, margins, payment status
* Manage email inbox — respond to routine items, flag urgent items for owner review
* Handle document filing and organization in Google Drive

Requirements:
* Fluent English — you will be making phone calls to American business owners. Accent must be neutral enough to sound natural on the phone. This is non-negotiable.
* Experience with CRM software (HubSpot preferred but not required)
* Comfortable with Google Workspace and Microsoft Excel
* Reliable internet and quiet environment for phone calls
* Self-starter who doesn't need to be told what to do next — you see what needs to happen and you do it
* Available to start within 1 week

Strong plus:
* Spanish fluency (many of our subcontractors are Spanish-speaking)
* Experience in construction, property management, or real estate industry
* Experience with cold calling or business development

Do not apply if you need to be told what to do at every step. This role requires someone who can own a process end to end with minimal supervision.

Trial period: 2 weeks paid trial before full commitment.

To apply: Send a 60-second voice recording introducing yourself in English. Tell me about your current or most recent role and what you're looking for in your next position. If you have Spanish fluency, include 30 seconds in Spanish. Applications without a voice recording will not be reviewed.

SKILL REQUIREMENT

Business development English Proficiency Operation Management

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Operations Coordinator/ Business Developer

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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