Operations Admin

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: TYPE OF WORK

Full Time

: SALARY

$5usd / hour

: HOURS PER WEEK

40

: DATE UPDATED

Feb 4, 2026

JOB OVERVIEW

About the Role

We are a private business funding company based in North America. We work with external partners who submit funding applications daily.

We are hiring one Operations Admin to handle the operational side of our funding process so management can focus on underwriting decisions and capital deployment.

This is not a sales role.
This is not a decision-making role.
This is a structured, process-driven operations role.

Your Responsibilities
Inbox & File Management

Monitor incoming deal submissions

Organize files and documentation

Acknowledge receipt of submissions

Follow up for missing documents only (no judgment, no opinions)

Deal Processing

Prepare funding agreements once deals are approved

Ensure documents are signed correctly

Confirm payment details are complete

Maintain clean and organized deal records

Partner Invoicing & Payments

Request invoices from partners after deals are funded

Organize invoices for accounting

Record invoices in an accounts payable tracker

Send a weekly summary of invoices ready for payment

Partner Communication

Handle routine partner communication:

Status updates

Confirmation of receipt

Payment timing

Escalate to management only when something is unclear or outside written procedures

Data & Tracking

Keep internal trackers updated

Maintain organized folders and records

Ensure no files or payments fall through the cracks

What You Will NOT Do

You will NOT d ---------- whether deals are approved

You will NOT negotiate terms

You will NOT analyze financial statements

You will NOT give opinions on credit risk

You will NOT manage people

Your role is execution, accuracy, and organization.

Who This Role Is For

You enjoy structured, process-based work

You follow instructions carefully

You are detail-oriented and organized

You communicate clearly and professionally

You are reliable and consistent once trained

Requirements

Strong written English

Excellent attention to detail

Comfortable using:

Email

Google Sheets

Google Drive

Prior admin or operations experience preferred

Finance or accounting exposure is a plus (not required)

Working Hours

Full-time

Must overlap with North American business hours

SCREENING TASK (REQUIRED)

Applications that do not complete this task will not be reviewed.

Task Instructions

Imagine the following situation:

You receive an email from a partner submitting a funding application.
The email includes:

A short message

2 attached files

One required document is missing

Your Task

Write a short reply email (5–7 sentences max) that:

Confirms receipt of the application

Clearly states which document is missing

Politely requests the missing document

Sounds professional and organized

Answer the questions below:

How would you keep track of this file so it does not get forgotten?

If the missing document is not received after 2 days, what would you do next?

Formatting Rules

Use clear, simple English

Do NOT over-explain

Do NOT add unnecessary details

Structure your response clearly

Follow instructions exactly

Important

To confirm you read the full job posting, start your application with the word "Organized."

Applications that do not follow instructions will not be considered.

SKILL REQUIREMENT

English Speaking Communication Organization

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Operations Admin

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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