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TYPE OF WORK
Part Time
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WAGE / SALARY
$6-$8
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HOURS PER WEEK
6
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DATE UPDATED
Apr 12, 2026
Virtual Assistant (Construction Admin & Accounts) – Remote
We’re looking for a reliable, detail-oriented Virtual Assistant to become the backbone of our operations at Tim Halliday Renovations, a growing bathroom renovation company based in Australia.
This is a long-term role for the right person who wants to grow with the business and take ownership of key admin and accounts functions.
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About Us
At Tim Halliday Renovations, we specialise in high-quality bathroom renovations. We pride ourselves on organisation, attention to detail, and delivering a smooth experience for our clients.
We’re building strong internal systems — and we need someone who can help keep everything running accurately and efficiently behind the scenes.
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Role Details
• Remote (OnlineJobs.ph applicants preferred)
• Starting at 6 hours per week (across 2 days)
• Potential to increase hours over time
• Must be available 9:00am – 4:00pm (Australian EST)
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Application Instructions (IMPORTANT)
To be considered:
1. Apply via OnlineJobs.ph
2. Submit a video (max 3 minutes) covering:
o A short introduction about yourself
o Your professional experience (especially Xero, payroll, admin)
o Why you’re a good fit for this role
3. Follow all instructions carefully (this role requires high attention to detail)
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Key Responsibilities
Payroll & Accounts
• Process weekly payroll (after approval)
• Issue payslips via Xero
• Manage accounts inbox:
o Review and pay invoices
o Allocate expenses to correct jobs
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Xero Management
• Reconcile transactions
• Match payments accurately
• Flag uncertain items for review
• Update client spreadsheet with invoices & payments
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Client & Job Management
• Add new clients into Connect Teams
• Maintain accurate client records:
o Contact details
o Addresses
o Phone numbers
• Create job chats and assign tea
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Asset & Compliance Tracking
• Track vehicles, trailers, and equipment
• Monitor registrations, insurance policies, and renewals
• Ensure nothing is missed
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Lead Tracking & Data
• Review calendars and call logs
• Record lead sources (Calendly, referrals, etc.)
• Maintain accurate marketing data
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Back Costing & Materials Tracking
• Review supplier invoices
• Allocate costs to jobs
• Maintain back-costing spreadsheet
• Track total job costs
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Requirements
• Experience with Xero & payroll
• Strong Excel skills
• Fluent English (written & spoken)
• Knowledge of Australian tax
• High level of accuracy and attention to detail
• Reliable, trustworthy, strong work ethic
• Experience with Connect Teams (preferred, not essential)
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What We’re Looking For
Someone who:
• Takes ownership and responsibility
• Is highly organised and detail-focused
• Communicates clearly and proactively
• Wants a long-term role, not just short-term work
• Can become a key part of how our business operates
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Screening Questions (Include in Your Application)
Please answer the following:
1. Describe your experience with Xero and payroll processing
2. How do you ensure accuracy when working with financial data?
3. What would you do if you found a mistake or discrepancy in accounts?
4. Have you worked with job costing or allocating expenses to projects before? Explain briefly.
