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TYPE OF WORK
Gig
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SALARY
$225/mo
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HOURS PER WEEK
TBD
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DATE UPDATED
Jul 19, 2025
IMPORTANT: Please start your proposal with the word "orangutan" so I know you've read this entire job posting.
We're seeking an experienced bookkeeper to handle monthly bookkeeping for our advertising agency using QuickBooks Online. We operate on a cash basis with approximately 300 transactions per month, primarily processed through Stripe.
Monthly Bookkeeping Tasks:
Import and categorize all transactions for specified accounts (client payments, fees, chargebacks, etc.)
Reconcile business bank account and credit card statements
Properly categorize advertising agency expenses (software subscriptions, contractor payments, office expenses, client acquisition costs, etc.)
Record any manual transactions not processed through Stripe
Generate monthly P&L, Balance Sheet, and Cash Flow statements
Weekly Reporting Responsibilities:
Generate weekly P&L based on actual cash received and paid out
Provide weekly cash flow summary (money in vs. money out)
Track weekly revenue trends and bank balance changes
Monitor actual Stripe deposits and expenses paid
Deliver concise weekly dashboard report every Friday
Agency-Specific Responsibilities:
Track client payments (amount & frequency) and outstanding invoices through QuickBooks
Categorize expenses via the provided categorization sheet
Properly handle Stripe fees and payment processing costs
Set up and maintain vendor records for contractors, software tools, and service providers
Ensure proper classification of recurring vs. one-time expenses
CPA Coordination:
Prepare monthly financial package for CPA review
Maintain organized records for tax preparation
Flag any unusual transactions or questions for CPA consultation
Ensure all transactions are properly categorized for tax purposes
Coordinate quarterly estimated tax payment calculations if needed
Monthly Deliverables:
Monthly financial reports with brief narrative of key changes
Weekly cash basis reports (every Friday)
Clean, reconciled QuickBooks file ready for CPA review
Summary of any issues, recommendations, and/or discrepancies for process improvements
Required Experience:
3+ years with QuickBooks Online and Stripe integration
Experience with service-based businesses, preferably agencies
Understanding of payment processing fee structures
Familiarity with contractor vs. employee classifications
Strong attention to detail for high-volume transaction processing
Experience with cash basis accounting
Budget: Please include your monthly rate for this scope of work in your proposal.
Start Date: Immediate
Looking forward to finding a reliable partner to help streamline our financial operations!
Please include in your application:
Years of QuickBooks Online experience
Experience with Stripe integration (yes/no and brief details)
Have you worked with service businesses or agencies before?
Attach 1 sample monthly report you've created (client info removed)
What day would you deliver weekly reports?
Your typical turnaround time for monthly bookkeeping
Bonus points:
Brief example of how you'd organize our transaction categories
Any experience with cash basis accounting
