Medical Scheduler & Chart Prep Coordinator - Pain Management Clinic (Remote-Arizona)

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: TYPE OF WORK

Full Time

: SALARY

8-9.5/hr

: HOURS PER WEEK

40

: DATE UPDATED

Oct 2, 2026

JOB OVERVIEW

The Role

We are recruiting on behalf of a pain management clinic in the Phoenix area. This is a full-time medical scheduler role with a chart prep component for one physician. Day-to-day responsibilities include:

- Making and receiving patient calls: scheduling, rescheduling, and appointment reminders
- Scheduling and managing patient appointments in ECW (eClinicalWorks)
- Preparing charts ahead of scheduled procedures in ECW: opening the op note and entering the diagnosis codes, anesthesia, and procedure template according to the physician's established preferences
- Flagging anything unclear or inconsistent to the physician for review
- Communicating professionally with patients and staff via Weave

Schedule

Monday to Friday, 8:00 AM to 4:30 PM Phoenix, AZ time (11:00 PM to 7:30 AM Philippine time), with a 30 minute unpaid lunch. This is a fixed overnight schedule, so please apply only if it works for you long term.

Helpful Experience

We hire for the closest match, so tell us what you have done. The experience that will help most:

- Hands-on ECW (eClinicalWorks) experience at a US medical practice, including scheduling, patient records, and op notes or procedure templates
- Time at an independent medical practice
- Pain management, spine, neurology, or orthopedic experience
- A clinical background such as nursing, medical technology, or medical assistant work
- Comfortable making and receiving patient calls in English
- Excellent written and spoken English
- Careful, detail-oriented, and comfortable following a physician's documented preferences
- Reliable internet and a professional home office setup

Software

- ECW (eClinicalWorks)
- Weave

How to Apply

Please apply through the Medical BOSS website. We also post new openings on ---------- and Facebook. Follow Medical BOSS to stay updated on future opportunities.

About Medical BOSS

Medical BOSS is a Flagstaff, Arizona-based staffing company that places experienced, HIPAA-trained medical virtual assistants with private practices across the United States. Our team has hands-on medical back office experience, including managing a 15-person neurology back office handling scheduling, prior auth, and billing. We know what good looks like and we hire accordingly. We do not charge placement fees to VAs.

SKILL REQUIREMENT

Medical Services Medical Knowledge Medical Virtual Assistant

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Medical Scheduler & Chart Prep Coordinator - Pain Management Clinic (Remote-Arizona)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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