Medical Administrative Assistant - QuickBooks & Billing Support

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TYPE OF WORK

Part Time

SALARY

$5 – $6 per hour (depending on experienc

HOURS PER WEEK

20

DATE UPDATED

Apr 6, 2026

JOB OVERVIEW

Job Title: Medical Administrative Assistant – QuickBooks & Billing Support
Work Hours: 9:00 AM – 1:00 PM CDT
Work Days: Monday – Friday


Scope of Work / Responsibilities
We are looking for a detail-oriented and reliable Medical Administrative Assistant to support a growing consulting business with bookkeeping, invoicing, and administrative tasks.
This role is ideal for someone with strong QuickBooks experience, Excel skills, and billing knowledge, who can help streamline financial processes and ensure accurate tracking of billable hours.
The goal is to help the business owner save time, stay organized, and ensure accurate and timely client billing.

Core Responsibilities
1. QuickBooks Management (Primary Priority)
Maintain and update financial records in QuickBooks
Perform data entry and transaction categorization
Ensure accurate and organized bookkeeping
Support general financial record-keeping

2. Invoice Generation & Billing
Create and send professional invoices to clients
Manage billing for both flat-fee and hourly-based services
Ensure invoices are accurate and sent on time

3. Billable Hour Tracking
Track and log billable hours accurately
Maintain organized records of time worked
Ensure all billable work is captured for proper client billing

Additional Responsibilities
Support general administrative tasks as needed
Maintain spreadsheets and reports using Excel
Assist with organizing financial and client records
Coordinate tasks based on business needs and travel schedule

Systems & Tools Used
QuickBooks (Required)
Microsoft Excel / Google Sheets
General administrative tools
ECW (nice to have, but not required)


Experience Requirements
Previous experience as a Virtual Assistant or Administrative Assistant preferred
Strong experience with QuickBooks (required)
Experience with invoice creation and billing workflows required
Healthcare background preferred but not required
HIPAA Certification required

Required Skills
QuickBooks Expertise (Non-Negotiable)
Experience with data entry, categorization, and financial tracking

Billing & Invoicing Experience
Experience managing multiple billing models (flat fee + hourly)
Strong attention to detail in financial documentation

Excel Proficiency
Comfortable managing spreadsheets and tracking data

Organization & Accuracy
Strong attention to detail
Ability to manage multiple financial and admin tasks

Independent Work Style
Able to work without constant supervision'

Deal Breakers
No QuickBooks experience
No HIPAA certification
Inability to work during required hours or adjust to travel sched
Poor attention to detail in financial or billing tasks


How to Apply?
-Send me a google drive link with your resume. Make sure its public so I can view it.

SKILL REQUIREMENT
Quickbooks Financial Accounting Billing
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