Marketing and Database Manager

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TYPE OF WORK

Full Time

SALARY

$6 - $8 / hour based upon experience

HOURS PER WEEK

TBD

DATE UPDATED

Sep 16, 2026

JOB OVERVIEW

We are hiring a Marketing & Database Manager VA who can own our CRM, keep our pipelines clean, and build the automations that make our real estate support business run without constant hand-holding.

This is not a “post three graphics and check Slack” role. You will live inside GoHighLevel. You will build, test, and maintain automations. You will treat the database like a product — accurate, segmented, and useful. If that sounds like work you already do well, keep reading.

What you will own:

- GoHighLevel (non-negotiable): Build and maintain pipelines, custom fields, tags, snapshots, calendars, forms, surveys, membership/community pieces as needed, and reporting dashboards.
- Automations: Design, build, QA, and document workflows — lead capture → nurture → appointment → follow-up → closed/won or recycle. Triggers, if/else logic, wait steps, webhooks, and internal notifications. If it breaks, you fix it.
Database management: Keep contacts clean. Deduplicate. Segment. Update statuses. No orphaned leads, no mystery tags, no “I’ll clean it later.”
- Marketing execution: Email/SMS campaigns, sequences, landing pages, and simple content calendars that support client acquisition and partner outreach (small business owners, realtors, property managers, TCs).
- Reporting: Daily EOD update (what shipped, what’s blocked, numbers that matter). Weekly scorecard: campaigns sent, replies, appointments booked, pipeline health.
- Ops hygiene: SOPs for every recurring workflow you build so someone else can run it if you are out.

Must-have experience:
- Hands-on GoHighLevel experience building real automations — not just logging in and sending a broadcast. Be ready to screen-share a workflow you built and walk us through the logic.
- Comfortable owning a CRM database: imports, tagging strategy, custom values, pipelines, and cleanup.
- Clear written English. You will write campaign copy, SOPs, and client-facing messages.
- Reliable overlap with U.S. Central Time business hours (approximately 8:00 a.m.–5:00 p.m. CT for core collaboration; exact schedule discussed in interview).
- Self-managed: you do not wait to be asked twice. You flag problems early and bring a recommended fix.
- Stable high-speed internet, quiet workspace, and your own computer.

Expectations — read this before you apply:

You will be asked to complete a short paid or unpaid skills task in GHL (or walk through a sandbox) before an offer.
If you have never built an automation in GoHighLevel, do not apply. We will know in the first 10 minutes.

How to apply

In your application, include:
Paste this language in the Subject Line - “Database is my Jam”
A Detailed Resume
A short note on a GHL automation you built: trigger, logic, and the result it produced.
Your expected monthly rate and hours available (full-time preferred).
2–3 sentences on why database hygiene matters to you.

Applications that skip the automation example will not be reviewed.

SKILL REQUIREMENT
CRM Marketing Automation Database Management
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