Marketing Agency Project Manager

We're Not Hiring Someone to Simply "Check In on People."
We're Hiring Someone Who Keeps Client Work Moving, Visible, and On Time.

PLEASE DO NOT REPLY DIRECTLY TO THIS POST. TO APPLY, FOLLOW THE STEPS AT THE END.
Pay: Negotiable flat rate per two-week period in USD, based on experience
Pay Timing: Paid once every two weeks. Approximately 40 hours per pay period (about 20 hours per week), agreed upon at hire
Location: Remote, Philippines-based applicants only
Role Type: Part-time, long-term, with the potential for more hours as the agency grows
Team Scope: Manages marketing projects across multiple ecommerce client brands, working with creative, copywriting, ads, email, development, and operations teams
Agency Experience: Strongly preferred

Why This Role Exists
Most agency projects do not fail because the team lacks talent.

They fail because:
Client requests arrive faster than they get organized
Nobody is sure who owns the next step
Deadlines exist in someone's head instead of in the system
Work gets stuck between design, copy, and approval
One client's urgent request quietly delays three others
Blockers are discovered after the client is already waiting
Leadership cannot see what is actually happening across accounts

EcomIgnyte is a marketing agency serving multiple ecommerce brands. At any given time, we have designers, copywriters, media buyers, email marketers, and developers working on campaigns, launches, and deliverables for different clients. That only works when the work is:
Clearly scoped and assigned
Tracked in one place
Moved through production without stalling
Followed up on consistently
Visible to leadership
Measured honestly

We're hiring a Marketing Agency Project Manager who lives inside ClickUp, keeps client work moving through our production pipeline, communicates clearly with every team member, and owns our Hubstaff time-tracking and reporting processes.

This role exists so:
Every client deliverable has an owner, a due date, and a clear status
Campaigns and launches ship on time across every brand
Work moves smoothly from brief to design, copy, review, and approval
Competing client priorities are managed deliberately, not by whoever asks loudest
Blockers are surfaced early, not after deadlines pass
Leadership gets accurate, organized reports on progress, time, and productivity

This is not about micromanaging people.
It is about running an agency production system where good people can do good work for many clients at once without confusion.

What You'll Actually Be Doing
Client Project and Campaign Management
Turn client requests, campaign briefs, and launch plans into organized projects and tasks in ClickUp
Manage marketing deliverables across multiple client brands, including ads, emails, landing pages, website updates, and creative assets
Move work through each production stage: brief, design, copy, internal review, revisions, client approval, and launch
Build realistic timelines that account for revisions and approval time
Track dependencies so one team is never waiting on another without anyone noticing
Balance competing priorities across clients and flag conflicts to leadership early
Keep campaign calendars and launch dates visible and up to date
ClickUp and Task Management

Make sure every task has a clear owner, due date, priority, and description
Monitor task statuses daily and identify anything overdue, stuck, or unclear
Keep ClickUp spaces, folders, and statuses clean and consistent across client accounts
Organize revisions, feedback, and approvals so nothing gets lost
Build and maintain templates and checklists for recurring agency work such as campaign launches, email sends, and ad refreshes
Team Communication and Follow-Up
Message team members daily to check progress, confirm deadlines, and surface blockers
Follow up on overdue or stalled tasks clearly and professionally
Relay information and feedback between creative, copywriting, media buying, email, development, and leadership
Make sure client feedback reaches the right person in a clear, actionable form
Escalate issues to leadership when a client deliverable is at risk
Run or support short check-ins and keep notes on decisions and next steps
Hubstaff Processes and Reporting
Monitor Hubstaff daily for missing time, irregular hours, or low activity
Follow up with team members about gaps or inconsistencies in their tracked time
Manage Hubstaff member setup, projects, and to-dos as the team and client list change
Review and reconcile hours for each two-week pay period
Prepare the weekly team update for leadership, covering time worked and productivity for each team member
Flag patterns that need attention, such as consistently low hours or activity

You are not expected to design, write copy, run ads, or code.
You are expected to:
Know what everyone is working on, for which client, and when it is due
Understand how marketing work gets produced well enough to plan it realistically
Notice when something is off before it becomes a client problem
Communicate clearly, directly, and kindly
Keep systems organized without being told
Report honestly, even when the news is not good

This Role Is for Someone Who…
Has worked at a marketing, creative, or digital agency, or managed agency-style client work
Understands how campaigns, creative, and marketing deliverables move from brief to launch
Can work a consistent daily schedule, since daily follow-ups and Hubstaff checks matter more than total hours
Is naturally organized and gets satisfaction from a clean system
Can juggle many clients, deadlines, and team members at once
Is comfortable following up with people without being awkward or aggressive
Writes clear, concise messages in English
Notices small inconsistencies and wants to fix them
Is comfortable working with numbers, hours, and reports
Stays calm when a client changes direction or a deadline moves up
Takes ownership instead of waiting for instructions
Communicates early when something is behind or unclear

Experience that helps:
Project management at a marketing, advertising, creative, or digital agency
Managing multiple client accounts at the same time
Coordinating creative production (design, copy, video, ads, email)
Campaign and product launch planning
Ecommerce brands or Shopify stores
ClickUp, Asana, Monday, Trello, or similar project management tools
Hubstaff, Time Doctor, or similar time-tracking software
Managing remote teams
Google Sheets or Excel reporting
Slack or other team messaging tools

You do not need to be a certified project manager.
You do need:
An understanding of how agency work actually runs
Strong organizational instincts
Consistency and follow-through
Clear written communication
Attention to detail
The confidence to follow up with people
The discipline to keep systems updated every day

How You'll Work With the Team
Leadership and strategists set client goals, priorities, and campaign direction. You turn those into organized, scheduled, trackable work.
Designers, copywriters, media buyers, email marketers, and developers produce the work. You make sure they know what to do, when it's due, who it's for, and who to talk to when they're stuck.
Clients depend on us to deliver on time. You make sure deadlines are realistic, work moves through review and approval smoothly, and nothing ships late without leadership knowing in advance.
Leadership needs visibility. You provide accurate updates on client work, time worked, and productivity so decisions can be made quickly.

You are not managing from a distance.
You are the connection point that keeps every client account and every team member aligned.

Why You'll Like Working Here
Clear workflows and expectations
A variety of ecommerce client brands and marketing projects
Organized tools and systems you can help improve
A team that values accountability and communication
Leadership that listens to process improvements
Long-term opportunities for growth
A team that cares about quality, clarity, and execution
We do not reward busywork.
We reward clarity, follow-through, and people who make the whole agency run better.
Application Process

PLEASE DO NOT JUST REPLY TO THIS POST ON THE JOB BOARD.
To be considered, you must complete all the steps below.

Step 1: Take a Short Online IQ Test
We respect intelligence, curiosity, and the ability to learn quickly.
Go to the Fast Learner Free IQ Test
Complete the test
Create a free account at the end
Save your results URL for Step 3
Applicants without a valid results link will not be considered.

Step 2: Record a Two-to-Three-Minute Loom Video
Camera must be on.
Create a free Loom account and record a short introduction in clear English.
Tell us:
About your project management experience, especially at an agency
What types of clients and marketing work you have managed
How you keep track of many clients, tasks, and people at the same time
How you handle two clients needing urgent work on the same day
How you follow up with a team member who is behind or not responding
Your experience with ClickUp, Hubstaff, or similar tools
Why you believe this role would be a good fit
Save the Loom URL for Step 3.

Step 3: Complete the Online Interview
The Google Form is your online interview.
No AI-generated answers. We want to hear from you.
In the application form:
Enter your contact details
Paste your IQ test results link
Paste your Loom video link
Upload your resume
Answer every question honestly and thoughtfully
Your answers matter more than perfect formatting.

Step 4: Live Video Interview
The final stage is a live video interview with your camera on.
This is where we learn more about how you think, communicate, stay organized, and handle pressure from multiple clients.
Every completed application will be reviewed personally. Candidates who appear to be a strong fit will be contacted directly.
If this role speaks to you, good.
That probably means you care about more than checking boxes.
Bring your organization.
We'll bring the clients.


Link to Online Interview Form: ----------