Marketing & Administrative Virtual Assistant

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TYPE OF WORK

Part Time

SALARY

$400/month

HOURS PER WEEK

20

DATE UPDATED

Sep 18, 2026

JOB OVERVIEW

We are looking for a Marketing & Administrative Virtual Assistant to help manage digital marketing campaigns, handle administrative tasks, and support backend operations for our educational platform. The ideal candidate is proactive, detail-oriented, and able to work independently. Experience in digital marketing, CRM tools, and administrative support are required.


The position is part-time, requiring 20 hours per week (4 hours per day) with a flexible schedule, including some overlap with Pacific Time.


Job duties and responsibilities:

1. Marketing Support:
- Assist in the creation and management of digital advertising campaigns on Google and Facebook, ensuring
compliance with platform guidelines.
- Research strategies to improve ad approval rates and maximize reach, particularly in the context of psychedelic-
related content.
- Monitor ad performance, adjust targeting, and conduct split testing to optimize results.
- Manage and update email marketing campaigns via MailChimp, including audience segmentation and automation
setup.
- Maintain and update social media content and engagement strategies.
- Create landing pages, lead magnets, and social media graphics consistent with our established brand identity.
- Research and implement growth strategies to expand our audience, particularly individuals with life-threatening
illnesses and medical professionals.

2. Administrative Support:
- Manage backend operations for our education platform (Thinkific), including generating course certificates.
- Handle data entry and manual uploads to MailChimp, WordPress (WooCommerce and Fluent Forms Pro), and
Eventbrite.
- Process and organize registrant data from Eventbrite and integrate it into MailChimp.
- Assist with routine QuickBooks data entry tasks as needed.
- Maintain and update the organization’s practitioner directory.
- Provide general administrative support, including scheduling, documentation, and email management.


Qualifications

- Experience in digital marketing, Google & Facebook ads, and email marketing
- Familiarity with Thinkific, MailChimp, WordPress, Eventbrite, and QuickBooks
- Strong organizational & communication skills
- Ability to work independently with great attention to detail
- Experience handling ad compliance and optimization for sensitive topics is a plus!

If you believe you're a strong fit for this position, please respond with the following:

1. A link to your resume in PDF format.

Your resume should include your contact details, a recent professional photo, and a summary of your work
experience, emphasizing tasks relevant to this role.

2. A screenshot of your PC specifications and internet speed,
3. A one-minute Vocaroo recording of your self-introduction
4. Your WhatsApp number for easy communication.

To ensure you've read this message carefully, please include the word "MarketingAdmin" in the subject line of your email.

We look forward to reviewing your application!

SKILL REQUIREMENT
CRM Administrative Support Digital Marketing
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