Marketing & Administrative Assistant

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TYPE OF WORK

Full Time

SALARY

PHP 45,000 - 65,000

HOURS PER WEEK

38

DATE UPDATED

Aug 25, 2026

JOB OVERVIEW

We are Astute Early Years Specialists, an established Australian consulting firm. We are seeking a proactive and detail-oriented Virtual Marketing & Administrative Assistant to support our not-for-profit client, the Childcare Leadership Alliance, remotely. This full-time contractor role provides essential support across marketing execution, systems administration, and data management, working closely with the Programme Manager to enable effective project delivery.

We are based in Australia (AEST), so your timezone lines up well with ours — that is a genuine plus for us.

Scope of Role:
● Marketing & Content Execution - Format, resize, and schedule approved content across Meta Business Suite, WordPress, and ActiveCampaign. Monitor engagement (likes, comments, opens) and compile for monthly reporting, Growth area (as familiarity develops): draft social captions, first-pass graphics, website copy, and email content for review.

● Systems & Platform Administration - Maintain and monitor content/programs hosted on Kajabi and Superpath, Maintain contact lists and segments in ActiveCampaign. Manage tasks and project tracking in Asana. Maintain Excel-based tracking and reporting tools.

● Data Collection & Reporting Support - Maintain data tracking sheets across program areas, sourcing data as needed, Support survey design and collate results (Cognito Forms), Provide compiled data to support monitoring and stakeholder reporting

● Additional Administrative Support - Organise and maintain digital files and folder structures. Research and compile information for decisions/reports, from sources provided. Maintain and update internal templates (docs, forms, trackers). Maintain stakeholder contact lists and records. Coordinate meeting scheduling with stakeholders on the Programme Manager's behalf. Monitor grant opportunities and funding alerts, flagging for consideration. Monitor inbox and flag actions needed.

● Team Contribution - Follow AEYS values, policies, and procedures while working remotely, Participate in team meetings and contribute constructively to team goals


Skills, Qualifications & Experience:

Qualifications
● Bachelor's degree in Marketing, Communications, Business, or a related field

Experience
● Minimum 5 years' experience in administrative, marketing support, or virtual assistant roles
● Project administration experience is highly desirable
● Experience in the early childhood education and care sector is not essential but is highly desirable
● Experience with grant administration and compliance reporting is advantageous

Knowledge and Skills
● Excellent written and verbal communication skills
● Strong organisational and time management skills with exceptional attention to detail
● Proficiency in Microsoft Office (Word, Excel, Outlook)
● Experience with project management software (Asana experience highly regarded)
● Experience with content creation platforms (Canva) and social scheduling tools (Meta Business Suite)
● Experience with CMS platforms (WordPress) and email marketing platforms (ActiveCampaign)
● Experience maintaining hosted content/course platforms (e.g. Kajabi, Superpath, similar LMS/membership tools) advantageous
● Confident working with data across multiple digital systems, with strong attention to detail and consistency
● Experience with online form/survey tools (e.g. Cognito Forms) advantageous
● Comfortable coordinating logistics with external contacts (e.g. meeting scheduling) under guidance
● Ability to maintain confidentiality and handle sensitive information
● Able to work autonomously within a remote, cross-timezone team, with regular real-time overlap during AEST business hours
● Flexible approach to changing priorities and deadlines


The Opportunity:

● Remote, offshore role with a structured and supportive team. The successful candidate will work closely with the Programme Manager and be an integral part of the project team.
● This is a full-time contractor position, remote. Regular real-time overlap with the AEST team is required, with a 9:00 am AEST start.
● Scope of the role, particularly marketing and content responsibilities, is expected to grow over time as familiarity with the brand and sector develops.
● AEYS/CLA provides and pays for all software licences, platform access, and tools required to perform the role (e.g. Canva, ActiveCampaign, Kajabi, Asana, Meta Business Suite).
● We value ownership—you treat deadlines as fixed and proactively resolve issues.


HOW TO APPLY:

To show you've read the entire job advertisement, start your application with the word "READY"

Please also include:

A brief summary of your marketing, systems and administration experience (Australian experience is a PLUS)
A Google Drive link containing your updated resume / cover letter
Your expected monthly salary in PHP
Your notice period and earliest available start date

We look forward to hearing from you!

SKILL REQUIREMENT
Performance Marketing Systems Administration Meta Business Suite
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