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TYPE OF WORK
Any
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SALARY
$4/hour
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HOURS PER WEEK
40
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DATE UPDATED
May 22, 2026
Long-Term Virtual Assistant — Executive, Accounting & Creative Support
Type: Full-time, 40 hours/week · Long-term (this is not a short-term contract — I'm looking for a partner for the next year and beyond)
Location: Remote (Philippines-based)
Rate: $4/hour USD · paid weekly/bi-weekly
Schedule: 8:30am - 4:30pm EST (USA)
About the role
I run a business and need one reliable, organized person to be my right hand across the things that keep my professional and personal life running. This is a wide role — accounting,
I'm not looking to micromanage. I move fast and communicate directly. The person who thrives here is calm, meticulous, takes ownership, and doesn't wait to be told what to do when there's an obvious gap to fill. If you do great work, this becomes a stable, long-term position with growing responsibility and trust.
What you'll do
Email
Accounting support — create and send invoices, reconcile transactions, and keep financial records accurate and current in
QuickBooks Online.
Customer service — respond to customer inquiries promptly, professionally, and in my brand's voice.
Video editing — edit videos for social media and other content; produce clean, polished, ready-to-publish results.
Design & social media — basic graphics editing and light social media content support; light website updates.
SOPs & systems — create and maintain standard operating procedures; help keep my projects, tasks, and information organized in Notion and Airtable; maintain and improve the systems we use.
Proactive ownership — when your task list is light, find what needs doing. Maintain, tidy, improve, and get ahead. I value a VA who fills their own time with useful work.
What I need from you (requirements)
Minimum 1 year of professional VA or equivalent experience. Applications with less will not be considered.
Strong written English and communication skills — clear, responsive, and professional.
Hands-on experience with QuickBooks Online — invoicing and reconciliation specifically.
Email
Experience creating SOPs and documenting processes.
Experience supporting entrepreneurs or business owners directly.
Working knowledge of Notion and Airtable.
Basic graphic design and social media editing skills (e.g. Canva or similar; light website editing).
Experience using AI tools like Claude in your daily workflow — or genuine enthusiasm and aptitude to learn fast.
Highly organized, detail-oriented, and accurate — especially with numbers and
Self-directed and dependable — comfortable with direct communication, clear instructions, and working without constant oversight.
Reliable computer, fast internet, and a quiet place to work.
Strongly preferred
Video editing experience — this is a significant plus and may determine your full hour allocation. Be honest about your skill level (see "How to apply" below).
Bookkeeping or accounting background
Website design experience (specify platforms)
What I offer
Stable, long-term, full-time work with someone who values a good partnership
Clear direction and fast decisions — you'll never be left guessing what the priority is
Growing responsibility and trust as we work together
Weekly check-ins so we stay aligned
How to apply
Please send:
A short note about your VA experience, specifically your hands-on work with QuickBooks Online,
To confirm you've read this fully, start your message with the word "Organized." Applications without it won't be reviewed.
One example of a time you noticed something that needed doing and handled it without being asked.
An honest description of your video editing experience — your skill level, the tools you use, and a sample or portfolio link if you have one. It's fine if this isn't your strongest area; I'd rather know now.
If available, your DISC profile and a sample of design or social media work.
