Logistics & Operations Assistant (Fuel / Transportation – Data, Tracking & Compliance)

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: TYPE OF WORK

Part Time

: SALARY

7-9

: HOURS PER WEEK

20

: DATE UPDATED

Apr 8, 2026

JOB OVERVIEW

U.S.-based fuel logistics company seeking a highly detail-oriented assistant
Focus on backend operations, tracking, and compliance
Role supports audit-ready records across deliveries, invoicing, and reporting
Works directly with leadership in a structured, process-driven environment

***Please Note***Not a general VA role – requires industry experience and precision

***Required Industry Experience (Must Have at Least 2–3years)***
Applications without direct exposure to fuel, petroleum, or regulated transportation environments will not be considered.

Fuel logistics / petroleum dispatch
DQ files & FMCSA compliance
FMCSA Clearinghouse familiarity
Drug & alcohol program tracking
IFTA fuel tracking / reporting support
Rack pricing / fuel pricing exposure (OPIS-based preferred)
Terminal or bulk fuel operations
Fleet fueling or wet hosing coordination

Key Responsibilities
Maintain and update delivery tracking (locations, gallons, time, status)
Track fuel volumes for reporting and tax documentation
Support compliance processes (including FMCSA verification and recordkeeping)
Prepare and organize invoices, delivery tickets, and supporting documents
Monitor and log fuel pricing data (OPIS tracking)
Maintain structured records for carriers, vendors, and transactions
Ensure all data is accurate, complete, and audit-ready

Required Skills
Logistics Coordination
Dispatch support (non-decision-making)
Advanced Microsoft Excel / Google Sheets
High-accuracy Data Entry
Supply Chain / Transportation support
Candidate Requirements
Prior experience in fuel logistics, petroleum, or transportation (required)
Strong attention to detail (zero-error tolerance environment)
Excellent written communication
Highly organized and process-driven
Ability to follow SOPs and structured workflows without deviation
Reliable and responsive
Role Scope (Important Boundaries)
Backend support role only
No customer or vendor communication
No dispatch authority or pricing responsibility
Work Structure & Communication

Availability required during U.S. business hours (9:00 AM – 5:00 PM)
Ongoing communication throughout the workday
Weekly check-ins with leadership
Monthly reporting required (accuracy and completeness expected)

How We Work
Structured, process-driven environment
Clear instructions and workflows provided
Direct, concise, task-focused communication
Work is tracked and reviewed for quality and accountability

Hours & Compensation
Part-time to start (10–20 hours/week)
$7–$9/hour, based on experience

Opportunity for increased hours over time
Growth Opportunity
Potential to transition into a long-term, permanent role
Expanded responsibilities based on performance and accountability

To Apply
1.Describe your experience in fuel logistics or transportation
2.Provide an example of a tracking/reporting spreadsheet you’ve managed
3.Confirm availability for U.S. business hours

Final Positioning
Supports a disciplined fuel logistics operation
Requires accuracy, accountability, and consistency at all times

SKILL REQUIREMENT

Accounts Reconciliations Microsoft Excel Data analysis

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Logistics & Operations Assistant (Fuel / Transportation – Data, Tracking & Compliance)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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