Licensing & Data Entry VA (Cannabis Industry)

Work hours: Monday–Friday, overlap 4+ hours with 9:00 AM–6:00 PM Eastern Time (choose your remaining hours)

----------------------------------------------Compensation:----------------------------------------------

$4.00 USD per hour

Weekly pay via Payoneer (your choice)

Contractor role (no additional benefits, stipends, or equipment provided)

----------------------------------------------About Blue Skies----------------------------------------------

Blue Skies Cannabis Consulting helps startups, dispensaries, cultivators, and investors succeed in regulated markets. We specialize in state & local licensing, compliance and risk management, project management, and training—currently focused on Massachusetts, New York, New Jersey, and Connecticut.

We value professionalism, trust, and social equity—and we run on ClickUp and Google Workspace to keep projects organized and moving.

----------------------------------------------The Role----------------------------------------------

We’re hiring a detail-obsessed Virtual Assistant to support our licensing team with application assembly, structured data entry, task coordination, Google Drive organization, and other tasks as needed. You’ll help turn complex regulatory requirements into clean checklists, track client documents, and keep applications on schedule.

This role is ideal if you love operations, documentation, and learning new rules fast.

----------------------------------------------Key Responsibilities----------------------------------------------

----------------------------------------------Licensing support & applications

Populate application forms and templates; ensure all required fields, attachments, and signatures are complete

Organize exhibits (PDFs, naming conventions, hyperlinks, bookmarks)

Track municipal and state deadlines; update ClickUp timelines and task statuses

Prepare client-facing document requests and checklists; follow up professionally

----------------------------------------------Data entry & quality control

Enter and maintain structured data in Sheets (owners, entities, IDs, addresses, SOP crosswalks)

Perform QA checks for accuracy, formatting, and version control

----------------------------------------------Project coordination

Manage ClickUp tasks, dependencies, and automations; assign subtasks and set due dates

Maintain clean Google Drive hierarchies; enforce file naming/versions

----------------------------------------------Daily communication

Send daily 2–5 minute video updates (Loom/Google Meet recording) covering progress, blockers, and next-day plan

Respond to tea ---------- ssages within agreed SLA during overlap hours

----------------------------------------------Research & templates

Extract requirements from RFPs/regulations into checklists

Update internal SOPs and template libraries as rules evolve

----------------------------------------------Flexibility: Be open to other tasks that may come up across the business

----------------------------------------------Minimum Qualifications----------------------------------------------

1–2+ years of VA, project coordination, or operations experience

Excellent English (written & spoken); concise, professional tone

Comfortable recording and sending daily video updates (Loom or equivalent)

Strong ClickUp user (custom fields, views, dependencies, automations)

Google Workspace power user (Docs, Sheets, Drive, Gmail, Calendar, Slides; mail merge is a plus)

Document & PDF skills: combine, compress, OCR, bookmark, hyperlink, and reformat

Detail orientation: near-zero error rate; follows naming and versioning rules

High integrity with sensitive data (IDs, financials, ownership docs)

----------------------------------------------Nice-to-Have (Big Plus)----------------------------------------------

Experience with regulated industries (government filings, legal, finance, healthcare)

Familiarity with U.S. cannabis licensing or terms like entity disclosures, background checks, SOP exhibits

Light design skills (Canva/Figma) to format exhibits and organizational charts

Experience with e-sign tools (DocuSign, HelloSign) and intake portals

----------------------------------------------Tools We Use----------------------------------------------

ClickUp, Google Workspace, Loom, Adobe, Canva

----------------------------------------------Success Metrics (First 90 Days)----------------------------------------------

98%+ on internal QA checks (naming, versioning, completeness)

On-time daily video updates and status notes

All assigned ClickUp tasks current, with clear next steps and owners

Ability to independently run a licensing checklist for one client with minimal supervision

----------------------------------------------Work Setup Requirements----------------------------------------------

Reliable computer (i5/Ryzen 5+, 8–16 GB RAM) and backup power preferred

Stable internet (minimum 50 Mbps down / 10 Mbps up) with a backup connection

Quiet workspace suitable for daily video recording

----------------------------------------------How to Apply (follow these steps exactly)----------------------------------------------

Subject line: Your Name – Licensing & Data Entry VA

Short cover letter (max 200 words): Tell us about a time you built or followed a complex checklist on a deadline.

1–2 minute Loom: Walk through a folder you organized (explain naming/versioning). Include your face + screen.

Mini-task (10–15 mins):

Create a Google Sheet with columns you’d track for a licensing application (e.g., entity, owner %, ID type, expiration, status, exhibit link). Add 5 sample rows.

Share view access link in your application.

Add your OnlineJobs.ph profile link, internet speed test screenshot, and your usual work hours in PH time.

Applications missing any step will not be considered (attention to detail matters here!).

----------------------------------------------Hiring Process----------------------------------------------

Application review (we prioritize those who follow the steps)

20–30 min video interview

Offer