Lettings Admin & Contracts Coordinator (Full-Time, Remote)

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

£4.5

: HOURS PER WEEK

40

: DATE UPDATED

Jul 28, 2026

JOB OVERVIEW

Work Type: Full-Time (Remote)
Location: Philippines

Hours:
9:00 AM – 5:00 PM UK Time (GMT) Monday – Friday
4:00 PM – 12:00 AM PST
Job Overview

We are looking for a Lettings Admin & Contracts Coordinator with hands-on UK property experience to support a fast-paced lettings operation.

This role focuses on tenancy progression, contracts, and communication. You will manage day-to-day admin, send tenancy agreements, coordinate appointments, and ensure a smooth lettings process.

Note: This is not a general VA role. You must understand the UK lettings process and be confident handling tasks independently while using your initiative.

Responsibilities
Manage daily inbox communication (tenants, landlords, general enquiries)
Respond to queries professionally and promptly
Arrange property viewings and coordinate appointments
Handle phone calls when required (scripts provided)
Send and manage tenancy agreements via DocuSign
Chase signatures from tenants and landlords
Assist with management agreements and landlord onboarding
Support tenancy progression from enquiry through to move-in
Coordinate with internal team and other support staff
Ensure all documentation is completed and organised correctly

Requirements (Strict)
Proven experience working in UK lettings/property management
Strong understanding of:
Lettings process (enquiry ? move-in)
Tenancy agreements and contracts
Landlord onboarding / management agreements
Confident written and spoken English
Comfortable handling phone calls
Able to work independently and use initiative

Preferred Skills
Experience with DocuSign or similar e-signature tools
Property CRM experience
Coordinating multiple calendars and appointments
Strong organisation and attention to detail
Ability to work in a team and support shared workloads

Do NOT Apply If
You have no UK property or lettings experience
You are a general VA without lettings knowledge
You are not comfortable speaking on the phone
You require constant supervision

What Success Looks Like
Tenancy agreements sent and signed promptly
Inbox consistently managed and organised
Smooth coordination of viewings and communication
Strong support to the wider team
Ability to take ownership of tasks with minimal supervision
How to Apply

Use “Vixa Hire” as your email subject line. Send:

Resume
Cover Letter
Internet Speed Test Result
Screenshot of your Laptop Specs

Incomplete applications will not be reviewed.

SKILL REQUIREMENT

Real Estate Marketing Short Term Rentals Airbnb

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0007
Controller Execution Time ( Jobseekers / Job )	0.0334
Total Execution Time	0.0347

GET DATA

No GET data exists

MEMORY USAGE

1,503,296 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Lettings-Admin-Contracts-Coordinator-Full-Time-Remote-1615727

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0273 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1615727 LIMIT 1
0.0016	SELECT * FROM `employers` WHERE `employer_id` = 802160 LIMIT 1
0.0042	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1615727 AND `misc`.`id` IS NULL
0.0007	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-08-25',ej.date_added) duration_days, DATEDIFF('2026-08-25',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-08-25',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1615727'
0.0012	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1615727
0.0010	UPDATE employer_jobs SET hit_counts = '*Apr-02-2026=522Apr-03-2026=121Apr-04-2026=47Apr-05-2026=37Apr-06-2026=63Apr-07-2026=18Apr-08-2026=19Apr-09-2026=10Apr-10-2026=5Apr-13-2026=1Apr-14-2026=5Apr-15-2026=3Apr-16-2026=4Apr-19-2026=1Apr-20-2026=2Apr-22-2026=4Apr-30-2026=2May-01-2026=1May-11-2026=1May-15-2026=1May-18-2026=74May-19-2026=346May-20-2026=48May-21-2026=32May-22-2026=26May-23-2026=18May-24-2026=7May-25-2026=17May-26-2026=23May-27-2026=18May-28-2026=14May-29-2026=7May-30-2026=4May-31-2026=3Jun-01-2026=12Jun-02-2026=8Jun-03-2026=2Jun-04-2026=6Jun-05-2026=4Jun-06-2026=5Jun-07-2026=9Jun-08-2026=5Jun-09-2026=6Jun-10-2026=6Jun-11-2026=6Jun-12-2026=6Jun-13-2026=1Jun-14-2026=2Jun-15-2026=5Jun-16-2026=5Jun-19-2026=3Jun-20-2026=2Jun-21-2026=1Jun-22-2026=2Jun-23-2026=1Jun-25-2026=3Jun-28-2026=1Jun-29-2026=7Jun-30-2026=3Jul-01-2026=1Jul-04-2026=1Jul-05-2026=2Jul-07-2026=1Jul-09-2026=3Jul-10-2026=1Jul-11-2026=1Jul-13-2026=1Jul-16-2026=1Jul-18-2026=1Jul-19-2026=1Jul-21-2026=1Jul-22-2026=1Jul-24-2026=1Jul-25-2026=1Jul-27-2026=97Jul-28-2026=679Jul-29-2026=94Jul-30-2026=28Jul-31-2026=18Aug-01-2026=10Aug-02-2026=6Aug-03-2026=8Aug-04-2026=8Aug-05-2026=10Aug-06-2026=7Aug-07-2026=7Aug-08-2026=8Aug-09-2026=3Aug-10-2026=11Aug-11-2026=6Aug-12-2026=7Aug-13-2026=3Aug-14-2026=9Aug-15-2026=2Aug-16-2026=2Aug-17-2026=6Aug-18-2026=7Aug-19-2026=3Aug-20-2026=10Aug-21-2026=6Aug-22-2026=2*Aug-25-2026=1' WHERE job_id= '1615727'
0.0007	`UPDATE employer_jobs SET monthly_hits = '*Apr-2026=863May-2026=639Jun-2026=111Jul-2026=934**Aug-2026=142' WHERE job_id= '1615727'`
0.0013	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1615727' AND status LIKE 'sent%' ORDER BY id DESC`
0.0014	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1615727
0.0138	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '802160' AND `date_added` >= '2022-06-08'
0.0004	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1787644473
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Lettings-Admin-Contracts-Coordinator-Full-Time-Remote-1615727
csrf-token	610661d17f78a5927bf90872b8c6c078

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.217
HTTP_DNT

Lettings Admin & Contracts Coordinator (Full-Time, Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?