Executive Assistant Institute

Legal Assistant | Remote | Philippines

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: TYPE OF WORK

Full Time

: SALARY

45000

: HOURS PER WEEK

TBD

: DATE UPDATED

Apr 7, 2026

JOB OVERVIEW

Full-Time | Remote | Based in the Philippines
Hours: 9:00 AM – 5:00 P ---------- lbourne time (AEST: 7:00 AM – 3:00 PM PHT)
Monthly Salary: PHP 45,000
???? Apply herehttps://forms.gle/EHwCKoviNikk6dvT8
About the Role
We are hiring a Legal Executive Assistant to support two principal lawyers at a boutique Australian commercial and property law firm. This role combines executive assistant responsibilities with paralegal-level document handling in a premium, relationship-driven practice. You will own client onboarding, document production, search management, file administration, and third-party liaison across both commercial and property law matters.
This is suited for someone who has worked in an Australian law firm or comparable legal environment, understands legal terminology, and takes genuine pride in accuracy and follow-through. The firm provides a comprehensive workflow manual and structured onboarding — but you must be the kind of person who absorbs training quickly, applies it consistently, and takes ownership of your role.
Key Responsibilities
Client onboarding: opening files, generating cost agreements, conflict checks, electronic signing
Document production from precedent templates in Microsoft Word and practice management software
Property and company searches via InfoTrack — ordering, monitoring, and extracting data
Liaison with councils, water authorities, and third parties by phone and email
Invoicing and debtor follow-up from template correspondence
File and matter management: diarising deadlines, tracking progress, proactive follow-ups
Answering client calls via Australian VoIP number — confirming details, taking messages
Occasional slide preparation for speaking engagements and bio updates
What Success Looks Like
Documents go out with correct names, dates, amounts, and execution clauses every time
Tasks are completed end-to-end before moving on — nothing left half-finished
Search results are monitored and flagged proactively — not discovered 10 days late
Follow-ups are diarised and actioned without being asked
Principals trust you enough to delegate without double-checking every output
You bring ideas for improving workflows and processes
What We're Looking For
Experience in an Australian law firm or equivalent legal environment (property or commercial law
preferred)
Working knowledge of legal concepts: vendor, purchaser, settlement, cost agreement, conveyancing,
execution clauses
Expert-level Microsoft Word: formatting, cross-referencing, tables of contents, styles, consistent fonts
Strong attention to detail with a habit of self-checking before submission
Proactive, reliable, and able to work independently once trained
Comfortable on the phone with Australian clients and government authorities
Professional written and spoken English
Available and consistent during Australian business hours
Receptive to feedback and demonstrates sustained improvement over time
Software You'll Use
Action Step (legal practice management)
Microsoft Word, PowerPoint, and Office Suite
InfoTrack (property and company searches)
Asana (task management)
Adobe (electronic document signing)
Why This Role
Work directly with two experienced principal lawyers who invest in their team
Certified B Corp firm with strong values, generous leave, and genuine flexibility
Comprehensive workflow manual and structured training provided
Philippine-friendly hours — finish by mid-afternoon PHT
Opportunity to develop paralegal-level property law skills
Stable, long-term role with a firm that wants to hire once and keep you
Next Step
Shortlisted candidates will be asked to complete a practical skills assessment including a Microsoft Word formatting and accuracy test. Please complete the application form in full. Incomplete applications will not be reviewed.
Apply here: ----------

???? Legal Assistant (Executive-Level) | AU Law Firm | PHP 45K | Early Shift
Full-Time | Remote (PH-Based Only)
Hours: 7:00 AM – 3:00 PM PHT (AU Business Hours)
Salary: PHP 45,000/month
???? Apply here: ----------

???? Who This Role Is For
This is for a top-tier Legal Assistant who has worked in an Australian law firm (or similar environment) and wants a long-term, stable role where your work is trusted — not micromanaged.
You’ll support two principal lawyers in a boutique firm and take ownership of client onboarding, legal documents, searches, and matter management.
This is not a basic VA role.
We’re looking for someone who is:
? Detail-obsessed
? Proactive (you follow up without being told)
? Reliable and consistent
? Confident communicating with Australian clients

???? What You’ll Do
Open files, prepare cost agreements, manage onboarding
Draft legal documents using templates (Microsoft Word)
Run property & company searches (InfoTrack)
Liaise with councils and third parties
Manage deadlines, follow-ups, and file progress
Handle client calls via AU VoIP
Assist with invoicing and admin tasks

? Requirements
Experience in an Australian law firm (highly preferred)
Strong understanding of property/commercial law basics
Advanced Microsoft Word skills (formatting, styles, accuracy)
Excellent English (written & spoken)
Strong attention to detail (you double-check your work)
Able to work independently after training

???? Why Join
Work directly with principal lawyers (high trust, no micromanagement)
Structured training + clear systems
Midday finish (PHT)
Long-term role with a firm that invests in its people

?? Important
Shortlisted candidates will complete a skills test (Word + accuracy).
Incomplete applications will not be reviewed.
???? Apply here: ----------

SKILL REQUIREMENT

Administrative Management Paralegal

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Executive Assistant Institute

Legal Assistant | Remote | Philippines

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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