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TYPE OF WORK
Full Time
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SALARY
$1600-$2400/mo
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HOURS PER WEEK
40
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DATE UPDATED
Nov 20, 2025
We are seeking a Lead Operations Assistant & Project Manager to support the VP of Marketing & Communications in both marketing- and sales-related initiatives. This is a full-time, long-term position working for a family of career colleges in the United States---both on-campus and online programs.
This is a hands-on, execution-focused role that blends:
- Executive Assistant support
- Project management
- Operations coordination
- SOP creation & enforcement
- Team follow-up and accountability
- Administration and task execution
You must be comfortable doing high-level coordination AND day-to-day admin work. If you take pride in keeping your manager organized, supporting them operationally, and making sure the entire team delivers on time — this role is for you.
You will support the VP directly by handling:
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-- Daily briefings summarizing wins, blockers, deadlines, and red flags
-- A running list of rapid-fire decisions the VP needs to make
-- Follow-ups with staff, freelancers, vendors, and departments on behalf of the VP
-- Organization of files, documents, inboxes, and communications
-- Ensuring the VP stays focused, prioritized, and informed
You will manage department projects by:
-- Owning and maintaining the ClickUp workspace
-- Creating, assigning, and updating tasks and deadlines
-- Ensuring all tasks and projects are consistently moving forward
-- Following up when things fall behind or need attention
-- Managing projects owned by the VP and the Senior Marketing Specialist
-- Keeping project notes, files, statuses, and deliverables accurate and organized
You will manage SOPs and documentation by:
-- Writing SOPs based on meetings, instructions, and workflows
-- Updating and organizing SOPs in a structured and accessible library
-- Ensuring teams follow SOPs correctly and identifying gaps
-- Maintaining version control and documenting changes
You will coordinate and support our team by:
-- Communicating with developers, designers, content freelancers, and contractors
-- Coordinating development work related to websites, GoHighLevel CRM, SocialBee, graphic design, and marketing operations
-- Supporting hiring by posting jobs, reviewing applicants, screening candidates, and scheduling interviews
-- Onboarding new freelancers with access, SOPs, expectations, and ClickUp tasks
You will also support general operations by:
-- Preparing light reports and progress updates
-- Conducting light research when needed
-- Organizing folders, shared drives, and asset libraries
-- Helping with marketing asset coordination
-- Surfacing delays, issues, red flags, or risks early
Daily expectations include:
-- A daily meeting with the VP
-- Reviewing progress, blockers, priorities, and decisions needed
-- Maintaining a real-time overview of all active projects
-- Proactive communication throughout the day
We are looking for someone who:
-- Is humble, reliable, organized, and detail-oriented
-- Enjoys administrative work as well as project management
-- Takes pride in supporting leadership and keeping things structured
-- Follows through consistently and keeps tasks from sitting idle
-- Communicates clearly and is assertive with follow-ups
-- Wants a long-term full-time role and a place to grow
-- Can manage multiple projects, people, and deadlines
-- Thrives in a fast-moving, structured environment
If you are organized, proactive, assertive, reliable, and excited about supporting leadership while managing operations behind the scenes, we would love to hear from you. Please include details about your experience with ClickUp, project coordination, SOP creation, executive assistance, and freelancer management in your application.
