Vellum Law -
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TYPE OF WORK
Full Time
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SALARY
$2000-$3500
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HOURS PER WEEK
40
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DATE UPDATED
Sep 9, 2026
Position: Law Firm Billing & Finance Manager
Reports To: Owner & Managing Attorney
Employment Classification: Employee, Full-Time, Remote (employed via an Employer of Record in the Philippines)
Law Firm Billing & Finance Manager — A+ English Writing and Speaking Skills Required
U.S.-based law firm seeks a detail-oriented, financially sharp finance professional to manage invoicing, timekeeping, and collections; take on light fractional-CFO responsibilities including chart of accounts design and cash flow forecasting; and build the systems and documentation so every financial process can run reliably no matter who's executing it. The law firm is virtual and works with corporate clients and brokers in the commercial and residential real estate industries. This is a great fit for someone who loves numbers, has real QuickBooks Online experience, thinks in systems rather than just tasks, and is comfortable being the person who keeps the firm's finances on track.
RESPONSIBILITIES — Success in this role looks like:
• Billing & invoicing: monthly timesheets and client invoices go out in Clio on time, every time
• Vendor payments: vendor invoices get paid on time, with clean, up-to-date records
• Collections: outstanding balances get proactive follow-up, and overdue invoices keep trending down instead of piling up
• Financial infrastructure: financial systems (such as a chart of accounts, budget and cash flow forecast) are built and maintained
• Trust accounting: IOLTA stays airtight — reconciled, compliant, and zero surprises
• Closings: support the paralegal to ensure commercial and residential closing ledgers balance, settlement statements get a genuine second set of eyes before they go out, and nothing slips through the cracks from contract to closing
• Systems & documentation: every recurring task has a written, tested procedure, so the role isn't a single point of failure
REQUIREMENTS — You’ll thrive in this role if:
• QuickBooks Online: is second nature — you reconcile accounts and read a P&L, balance sheet, and cash flow statement without hand-holding
• Trust/IOLTA accounting: rules and reconciliation for law firms aren’t new to you
• Budgeting: you’ve built and managed one before, and you can explain the “why” behind a variance, not just report the number
• Clio: you’re comfortable invoicing and billing matters in it (or a similar legal practice management platform)
• Collaboration: you’re comfortable working alongside a paralegal on live transactions under closing deadlines
• Excel: your spreadsheet skills are strong — formulas, formatting, and basic reporting
• Written & Spoken English: is excellent — you’ll be the one talking balances with clients and financials with the attorney
• Background: you’ve supported bookkeeping, controller, or fractional-CFO functions before, ideally for a U.S.-based company or law firm
• Systems thinking: you naturally document how you work, and you build processes others could follow, not just tasks only you can do
• Discretion: financial information is handled confidentially
• Curiosity: you’re excited to use AI and tech to make financial processes faster and more accurate
• Autonomy: you have prior applicable experience including working remotely for a professional services firm
BENEFITS
The firm will pay a 13th month bonus (equal to the average of one month’s pay). Paid holidays and time-off.
HOURS PER WEEK
This role will be expected to work 40 hours per week, Monday through Friday, with at least some hours overlapping 9:00am–6:00pm Eastern Standard Time.
ADDITIONAL DETAILS
This job requires a high-speed, secure internet connection. You are expected to work from your own home and will be employed via an EOR in the Philippines.
HOW TO APPLY
To apply, please send your resume/CV highlighting your QuickBooks Online, budgeting, and trust accounting experience, a short cover letter, and your monthly salary requirement in USD.
Please use at least 7 Apply Points when applying.
Hihintayin namin ang application mo. Galingan mo, kaya mo yan!
