Interior Design Operations & Executive Assistant (Remote)

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: TYPE OF WORK

Part Time

: SALARY

$4 - $6 / hr (depending on experience)

: HOURS PER WEEK

20

: DATE UPDATED

Mar 5, 2026

JOB OVERVIEW

Part-Time (Opportunity for Full Time)| Remote
Required window of working hours: 8:00 AM – 4:00 PM CST

About the Role
We are seeking a highly organized and detail-oriented Interior Design Operations and Executive Assistant to support a growing interior design firm.

This role requires real-time availability during U.S. business hours and strong system management skills. You will serve as the operational backbone of the business — managing communication, invoicing, systems, and client coordination.

Note: This role does not include moving funds or financial authorization.

Core Responsibilities
Client & Communication Management
• Monitor and manage inbox during CST hours
• Respond to client inquiries using templates
• Draft professional email responses
• Schedule and reschedule consultations
• Send confirmations and appointment reminders to principal designer and clients
• Flag urgent communications immediately

Invoicing & Administrative Financial Support
(Administrative only — no fund transfers)
• Prepare and send invoices (Studio Designer & HoneyBook)
• Post client payments daily in Studio Designer
• Track invoice status (sent / paid / overdue)
• Follow up on outstanding invoices
• Maintain organized digital client files
• Update contracts and proposals per project

Systems & Operations
• Maintain and update system databases (Notion and HoneyBook)
• Track project workflows and task statuses
• Maintain SOP documentation
• Initiate new client file set up
• Optional (Manage Google Business profile (upload photos, request reviews))

Light Project Support
• Organize Pinterest boards
• Create and format client presentations (Canva)
• Research products within budget
• Track samples and shipments

Qualifications
• Available 8:00am – 4:00pm CST (required window of availability - can work partial hours during this window)
• Strong written English communication
• Experience with Notion (required)
• High attention to detail
• Critical thinker with a growth mindset
• Reliable internet connection

*Must submit 2 minute video application (Loom or similar) explaining relevant experience, availability, and why you feel you'd be a good fit for this role.

SKILL REQUIREMENT

Organization English Proficiency Work Ethics

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Interior Design Operations & Executive Assistant (Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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