Independent Administrative and Marketing Coordinator

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: TYPE OF WORK

Any

: SALARY

$550 per month

: HOURS PER WEEK

25

: DATE UPDATED

Dec 15, 2025

JOB OVERVIEW

About the Client Operation
We operate a premiere, luxury Banquet Hall renowned for hosting high-end weddings, sophisticated corporate functions, and other large-scale events. We are committed to providing an unparalleled luxury experience for our clients. We are seeking a self-employed professional or independent agency to provide high-level administrative and marketing support services to enhance our operational efficiency and drive event bookings.

The Opportunity
We are looking to contract with an exceptionally organized, results-driven, and proactive Independent Administrative and Marketing Coordinator. This contractor will serve as a strategic support partner to the Director, focusing exclusively on the high-energy demands and detailed coordination required for luxury event bookings and operations.

This role requires a contractor who can move quickly, manage complex workflows, and maintain the glamorous, celebratory brand voice of a high-end hospitality venue.

Scope of Services & Key Deliverables
The Independent Contractor will be responsible for delivering results in the following areas on an ongoing monthly basis. The contractor determines their own methods and schedule for achieving these goals by agreed-upon deadlines.

1. Marketing Content & Social Media Deliverables
Goal: Create 20 Posts Per Month. Design, schedule, and publish a minimum of 20 high-quality social media posts monthly across relevant platforms (using tools like Canva).

Goal: Video Asset Creation. Produce engaging marketing reels/videos monthly utilizing raw media assets provided by the venue.

Tone Mastery: Ensure all created content accurately reflects the glamorous, celebratory, and luxury brand voice of the Banquet Hall.

2. Client Inquiry & Schedule Management
Goal: Scheduling Tours. Proactively manage inbound sales leads for the Banquet Hall (via email and social media) to schedule prospective client tours to meet monthly site visit targets.

Response Time. Monitor social channels and email inboxes for potential leads and inquiries, ensuring responses are sent within agreed-upon timeframes (e.g., 24 business hours).

Director Support: Act as a gatekeeper for the Director’s high-volume email communications, filtering priority sales and operational items to maximize their efficiency.

3. Event Booking & Operations Support
Booking Workflow: Facilitate the end-to-end booking workflow, including generating initial proposals and managing client files.

Contract Management: Pre-fill event contracts, organize vendor agreements, and manage the electronic signature collection process (via DocuSign).

Documentation: Maintaining meticulous digital filing systems for all event contracts, client correspondence, and vendor documentation to ensure absolute accuracy.

The Ideal Contractor Profile
Successful contractors for this luxury hospitality role usually possess:

Exceptional Organizational Skills: The ability to manage multiple event files and contracts concurrently in a fast-paced environment.

A Client-Focused Mindset: A proactive approach to managing sales inquiries and ensuring potential clients receive a timely, polished, and professional response.

A Business Owner Mindset: As an independent contractor, you are proactive, self-managing, and focused on delivering results without needing daily supervision.

Recommended Qualifications & Tool Proficiency
To successfully deliver the required services, the contractor should be proficient in:

Microsoft Office and/or Google Workspace environments.

E-signature platforms (specifically DocuSign).

Graphic design tools for social media (specifically Canva).

Experience interfacing with Event CRM software is a strong bonus.

Prior experience supporting executive-level operations or sales in luxury hospitality or event settings is highly desired.

Partnership Benefits
A rewarding contract focused on the high-energy, exciting world of luxury events.

Autonomy to set your own working hours while meeting agreed-upon deadlines and deliverables.

Opportunity for performance-based incentives for bookings and up-sales secured through your coordination efforts.

To Submit a Proposal
Please submit a professional profile/resume and a brief letter of interest.

In your letter, please highlight:

Your experience managing inbound sales leads and complex contracts in a hospitality or sales-driven environment.

Links to a portfolio or examples of social media posts/reels you have created.

SKILL REQUIREMENT

Email Marketing Administrative Management Customer Relationship Management

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Independent Administrative and Marketing Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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