Human Resource Specialist

At OCD and Anxiety Centers, we are committed to empowering individuals through evidence-based care, innovation, and teamwork. As we continue to optimize our HR systems and data management practices, we are seeking an HR Specialist with hands-on HRIS experience to support employee lifecycle administration, data integrity, and operational reporting.

The Purpose of Your Role
The HR Specialist supports the accurate, timely, and compliant administration of the company’s HRIS (Paycom) and core HR operational processes. This role focuses on maintaining high-quality employee data, processing employee lifecycle transactions, responding to employee inquiries, and producing reliable HR reports used by HR leadership and cross-functional teams. The position plays a critical role in ensuring operational efficiency, data integrity, and a positive employee experience.

Success Indicators/KPIs
- 99% accuracy of employee records in Paylocity (validated via quarterly audits).
- Completion of quarterly HRIS audits with documented corrections within 5 business days
- Ticket resolution times within 48 hours 95% of the time with Employee satisfaction score (post-ticket or quarterly pulse) ? 4.5/5.
- 100% on-time delivery of all scheduled recurring HR reports
- Reports delivered by agreed-upon cadence (weekly, monthly, quarterly)
- No missed reporting cycles without prior communication and approval
- Ad hoc report requests acknowledged within 1 business day and delivered within agreed timelines
- Timely updates to policies based on legal changes or operational needs
- Reduction in policy-related questions due to clearer documentation
- Creation or revision of SOPs that:
- Reduce processing time
- Eliminate rework or errors
- Proactive identification of process gaps with documented improvement recommendations
- Consistent adherence to established HR processes and service-level expectations.

Upon achieving these key performance indicators, your supervisor will meet with you to review progress and collaborate on establishing new performance goals that reflect continued growth and excellence.

Core Competencies
HRIS, Data & Reporting Expertise
- Advanced use of HR systems (Paylocity) with strong data integrity, reporting accuracy, and analytical thinking.

Compliance & Risk Management
- Applies federal, state, and local employment laws consistently; maintains audit-ready documentation and mitigates risk proactively.

Employee Relations & Sound Judgment
- Handles employee relations matters with neutrality, discretion, and defensible decision-making.

Business & Operational Acumen
- Understands how HR decisions impact operations, compliance, and organizational outcomes; aligns HR support with business needs.

Process Excellence & Continuous Improvement
- Designs, documents, and improves scalable HR processes; leverages technology to increase efficiency and consistency.

Stakeholder Partnership & Service Orientation
- Acts as a trusted partner to employees and leaders; balances responsiveness with professionalism and clear expectations.

Communication & Influence
- Communicates complex HR concepts clearly in writing and verbally; adapts messaging to varied audiences.

Confidentiality, Ethics & Professional Integrity
- Maintains the highest standards of confidentiality, ethics, and professionalism.

Prioritization, Autonomy & Accountability
- Independently manages competing priorities, exercises sound judgment, and owns outcomes.

Core Responsibilities:
HRIS Administration & Data Integrity
- Maintain and update employee records in Paylocity, ensuring accuracy and consistency.
- Perform regular data audits and resolve discrepancies in coordination with HR leadership.
- Document and follow standard operating procedures related to HRIS administration.

Employee Lifecycle & Administrative Support
- Maintain digital personnel files in accordance with U.S. HR recordkeeping standards.
- Prepare and distribute routine HR documents and confirmations.
- Support administrative components of HR programs such as performance reviews, credential tracking, and compliance documentation.
- Serve as a point of contact for HR questions via ticketing system.

Reporting & Data Support
- Generate HR reports related to headcount, turnover, and operational metrics.
- Ensure reports are accurate, well-organized, and delivered within established timelines.
- Assist HR leadership with data preparation for audits, internal reviews, and planning activities.

The Skills and Expertise You Have
- 5+ years of experience in HR operations, HRIS administration, or an HR Specialist role.
- Prior experience supporting U.S. based companies.
- Hands-on experience with HRIS platforms; Paylocity experience is strongly preferred.
- Strong data management skills with a focus on accuracy and consistency.
- Advanced proficiency in Excel or Google Sheets (filters, formulas, pivot tables).
- Excellent written and verbal English communication skills.
- Ability to work U.S. Mountain Standard Time hours.
- Must be punctual and maintain excellent attendance

Preferred Qualifications
- Experience supporting healthcare, multi-site, or regulated organizations.
- Experience working with Paylocity.
- HR-related education or certification (local or international).
- Prior experience supporting audits or compliance-related reporting.

To be considered for this role, you must follow these instructions exactly:
- Click "Apply Now."
- In the Subject Line of your message, you must type the word “Apple”.
- Attach or include a link to your resume.