HubSpot CRM & Sales Support Virtual Assistant (Long-Term | 20 Hours/Week)

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: TYPE OF WORK

Part Time

: SALARY

US$4/hour (with performance reviews a

: HOURS PER WEEK

20

: DATE UPDATED

Jul 27, 2026

JOB OVERVIEW

HubSpot CRM & Sales Support Virtual Assistant (Long-Term Position)

I'm looking for a reliable, organised and detail-oriented Virtual Assistant to become a long-ter ---------- mber of my team.

Your primary role will be managing daily administrative tasks inside HubSpot, keeping customer records organised, sending follow-up emails and SMS templates, and ensuring no leads are missed.

This is not a sales or cold-calling position.

You will not be expected to make phone calls or close sales.

Instead, you'll work through a daily task list, complete customer follow-ups using approved templates, update CRM records accurately and escalate anything outside your training.

Initially this role will be approximately 20 hours per week (4 hours per day) with significant opportunity for additional hours and increased responsibility as the business grows.

Responsibilities

Your responsibilities will include:

Working through daily HubSpot task lists
Sending personalised email templates
Sending personalised SMS templates
Updating customer records
Moving contacts through CRM stages
Creating follow-up reminders
Maintaining accurate notes
Managing Outlook inboxes
Flagging important conversations
Escalating anything requiring my attention
Following Standard Operating Procedures (SOPs)
Completing administrative tasks accurately and efficiently
Skills Required
Excellent written English
Strong attention to detail
Experience using HubSpot or similar CRM
Comfortable learning new software
Professional email writing
Strong organisational skills
Able to work independently
Reliable internet connection
Good time management
High level of accuracy

Bonus skills:

Outlook
Google Sheets
GoHighLevel
Customer Support
Sales Administration
Technical Requirements
Reliable computer MAC ONLY as you will be using iMessage
Stable high-speed internet
Quiet working environment
Ability to work during agreed hours
Backup internet connection preferred
Confidentiality

This role involves working with confidential business information and customer records.

Successful applicants will be required to:

Keep all customer and business information strictly confidential.
Never download, copy or share business data outside approved systems.
Use company accounts only for authorised work.
Return or permanently delete any business information upon request or at the end of employment.
Sign a Confidentiality and Non-Disclosure Agreement (NDA) before commencing work.

Integrity and professionalism are essential for this position.

Personal Attributes

I'm looking for someone who is:

Honest
Reliable
Highly organised
Proactive
Efficient
Positive
Detail-oriented
Takes pride in producing high-quality work
Comfortable asking questions when unsure
Growth Opportunity

This is intended to be a long-term position.

If you perform well, there will be opportunities for:

Increased hours
Pay increases
Greater responsibility
Managing additional business operations
Promotion into an Operations Manager role over time
How to Apply

To confirm you've read this entire job description, begin your application by stating your favourite movie or song right now.

Please also include:

A short introduction about yourself
Your experience with HubSpot or similar CRMs
Your experience with Outlook
A brief explanation of why you'd be a good fit for this role

Shortlisted applicants will complete a trial task before a final decision is made.

SKILL REQUIREMENT

HubSpot CRM Administrative Support Appointment Setting

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HubSpot CRM & Sales Support Virtual Assistant (Long-Term | 20 Hours/Week)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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