Healthcare Data Scrubbing Assistant

Copilot said:
Healthcare Data Scrubbing Assistant
Position Summary

The Healthcare Data Scrubbing Assistant is responsible for ensuring the accuracy, completeness, consistency, and integrity of healthcare data across electronic health records (EHRs), care management platforms, billing systems, population health databases, payer reporting systems, and other clinical and operational applications. This role performs detailed data validation, cleansing, normalization, and quality assurance activities to support patient care, regulatory compliance, operational efficiency, reimbursement accuracy, and organizational decision-making.

The Healthcare Data Scrubbing Assistant reviews healthcare datasets to identify and correct duplicate, incomplete, inaccurate, or inconsistent information. Working closely with clinical, compliance, revenue cycle, operations, and information technology teams, the assistant helps maintain high-quality data standards while supporting HIPAA compliance, CMS reporting requirements, and organizational data governance initiatives.

Essential Duties and Responsibilities
Data Quality Management
Review healthcare data for accuracy, completeness, and consistency.
Identify and resolve duplicate patient, provider, and organizational records.
Correct demographic, insurance, billing, and clinical data discrepancies.
Validate patient eligibility and enrollment information.
Standardize data formats, naming conventions, and coding structures.
Perform routine audits to maintain database integrity and quality standards.
Monitor incoming data feeds for errors and exceptions.
Data Validation and Cleansing
Verify patient demographic information including names, addresses, dates of birth, and contact details.
Validate provider credentials, identifiers, and practice information.
Review diagnosis, procedure, and billing codes for accuracy and consistency.
Identify missing, incomplete, invalid, or conflicting data elements.
Research discrepancies and work with appropriate departments to obtain corrections.
Maintain audit trails and documentation of data corrections.
Compliance and Regulatory Support
Ensure healthcare data meets HIPAA privacy and security requirements.
Support CMS, Medicare, Medicaid, and payer reporting accuracy.
Assist with quality reporting initiatives including HEDIS, MIPS, ACO, RPM, CCM, and other value-based care programs.
Follow organizational policies and procedures regarding protected health information (PHI).
Participate in compliance reviews and data governance initiatives.
Maintain confidentiality and security of sensitive healthcare information.
Reporting and Analytics Support
Prepare and validate data for quality improvement initiatives.
Support population health and care management reporting efforts.
Assist with performance measurement and operational analytics projects.
Generate data quality reports and exception findings.
Collaborate with analysts and operational leaders to improve reporting accuracy.
Monitor key data quality metrics and performance indicators.
Collaboration and Communication
Work closely with clinical, operational, compliance, and IT teams.
Communicate data quality concerns and recommendations to leadership.
Assist with development of data standards and quality improvement processes.
Participate in workflow improvement initiatives to reduce future data errors.
Provide support during audits, accreditation reviews, and regulatory inspections.
Required Qualifications
High school diploma or equivalent required.
Associate's degree in Healthcare Administration, Health Information Management, Business Administration, Information Systems, or related field preferred.
Minimum of one year of healthcare, medical records, data entry, data quality, or administrative experience preferred.
Knowledge of healthcare terminology, medical documentation, and healthcare operations.
Strong attention to detail and organizational skills.
Experience working with Microsoft Office applications, particularly Excel.
Ability to manage multiple assignments while meeting deadlines.
Excellent verbal and written communication skills.
Preferred Qualifications
Experience with electronic health record (EHR) systems.
Familiarity with healthcare billing and coding practices.
Knowledge of HIPAA regulations and healthcare privacy requirements.
Experience with population health, care management, RPM, CCM, or value-based care programs.
Understanding of healthcare quality reporting and performance measurement.
Experience with data validation, auditing, or quality assurance processes.
Knowledge, Skills, and Abilities
Strong analytical and problem-solving skills.
Exceptional attention to detail and accuracy.
Ability to identify trends, anomalies, and data inconsistencies.
Proficiency in data entry, data management, and spreadsheet applications.
Ability to maintain confidentiality and handle sensitive information.
Strong critical-thinking and decision-making abilities.
Ability to work independently and collaboratively within a team environment.
Commitment to quality improvement and operational excellence.
Physical Requirements
Prolonged periods of computer and keyboard use.
Ability to sit for extended periods while reviewing data and reports.
Ability to communicate effectively in person, by phone, and electronically.
Work Environment

This position may be performed in a remote, hybrid, or office-based environment. The role requires working with confidential healthcare information and maintaining compliance with all security, privacy, and organizational policies.

Success Measures

A successful Healthcare Data Scrubbing Assistant consistently maintains high levels of data accuracy, reduces duplicate and incomplete records, supports regulatory compliance, improves reporting reliability, and contributes to better patient outcomes through the delivery of accurate, trustworthy healthcare data.