HR Operations & Systems Coordinator

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Any

: WAGE / SALARY

USD$8.00- $15.00 p/hr

: HOURS PER WEEK

TBD

: DATE UPDATED

May 26, 2026

JOB OVERVIEW

We are a growing international manufacturing business with operations in Vanuatu and Australia, currently focused on strengthening and centralising our HR systems, workflows, and operational processes during a period of growth and organisational transition.

Over the past 6 months, the business has implemented and begun integrating new HR systems and workforce processes, including the rollout of the Rippling HRMS platform. While significant groundwork has been completed, many workflows, processes, records, and operational systems are still being refined, centralised, and more fully utilised across the organisation.

We are looking for a highly organised and operationally minded HR support professional to help stabilise and support the day-to-day HR function while we continue improving and properly utilising the systems and workflows already in place.

This is not a purely strategic HR leadership role. We are specifically looking for someone practical, hands-on, systems-oriented, and highly organised who enjoys bringing structure to complexity, improving workflows, and helping turn fragmented processes into more consistent and scalable systems that actually work in practice.

The role will work closely with the local HR and operational teams remotely to help improve workflow coordination, workforce administration, recruitment processes, onboarding/offboarding, documentation management, compliance tracking, and practical utilisation of Rippling and related HR systems.

Key Focus Areas

* Supporting and improving utilisation of Rippling HRMS
* Centralising HR documentation, templates, and workflows
* Supporting onboarding, probation, contract renewal, transfer, and offboarding processes
* Organising workforce records, contracts, and employment documentation
* Building workflow consistency, approval pathways, and tracking systems
* Supporting recruitment coordination, applicant follow-up, and onboarding preparation
* Assisting with dashboard visibility, reminders, review cycles, and compliance tracking
* Creating practical templates, checklists, and process documentation
* Supporting HR administration and operational coordination remotely with the local team
* Helping improve visibility, structure, follow-through, and operational consistency across the HR function
* Supporting the continued development of scalable and operationally effective workforce systems

Ideal Experience

* HR Operations / HR Administration experience
* HRMS / HRIS experience (Rippling, BambooHR, Workday, SAP, etc.)
* Strong process and systems mindset
* Excellent organisation and follow-through
* Experience supporting remote teams
* Strong English communication skills
* Comfortable working in a fast-paced and evolving operational environment
* Experience supporting manufacturing, FMCG, logistics, production, or other operational workforce environments would be highly beneficial, particularly in understanding the pace, structure, and practical realities of the workforce being supported.
* Experience supporting growing or evolving businesses where systems and processes are still being built and refined would be highly regarded

Ideal Person

We are looking for someone who is:

* Practical and operationally minded
* Highly organised and detail-oriented
* Responsive with strong follow-through
* Comfortable bringing structure to ambiguity
* Confident improving systems and workflows
* Able to work independently while coordinating remotely with teams
* Calm under pressure and adaptable within evolving environments
* Comfortable balancing people support with operational realities within a growing business

Engagement Structure

We are open to:

* Full-time or part-time arrangements
* Project-based or ongoing support
* Remote engagement
* Potential future growth depending on business needs and long-term structure

The immediate priority is stabilising systems, improving workflow and operational support, helping keep the team supported and engaged, and continuing to strengthen scalable HR systems and workforce processes across the organisation.

SKILL REQUIREMENT

Project Management HR Management Process Improvement

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0008
Controller Execution Time ( Jobseekers / Job )	0.1086
Total Execution Time	0.1100

GET DATA

No GET data exists

MEMORY USAGE

1,519,312 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/HR-Operations-Systems-Coordinator-1654908

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.1029 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0012	SELECT * FROM `employer_jobs` WHERE `job_id` = 1654908 LIMIT 1
0.0008	SELECT * FROM `employers` WHERE `employer_id` = 938574 LIMIT 1
0.0915	SELECT COUNT(DISTINCT t.id) as cnt FROM `t_thread` `t` INNER JOIN `t_message` `m` ON `t`.`id` = `m`.`thread_id` INNER JOIN `t_message_employer` `e` ON `m`.`id` = `e`.`message_id` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1654908 AND `misc`.`id` IS NULL
0.0006	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-06-20',ej.date_added) duration_days, DATEDIFF('2026-06-20',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-06-20',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1654908'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1654908
0.0008	`UPDATE employer_jobs SET hit_counts = '*May-26-2026=746May-27-2026=104May-28-2026=68May-29-2026=44May-30-2026=38May-31-2026=41Jun-01-2026=54Jun-02-2026=55Jun-03-2026=30Jun-04-2026=25Jun-05-2026=16Jun-06-2026=11Jun-07-2026=10Jun-08-2026=30Jun-09-2026=13Jun-10-2026=26Jun-11-2026=12Jun-12-2026=13Jun-13-2026=10*Jun-20-2026=1' WHERE job_id= '1654908'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '*May-2026=1041*Jun-2026=305' WHERE job_id= '1654908'`
0.0049	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1654908' AND status LIKE 'sent%' ORDER BY id DESC`
0.0004	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1654908
0.0012	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '938574' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1781911772
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/HR-Operations-Systems-Coordinator-1654908
csrf-token	7a553802117686e754ee20a0577b14a8

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
v2	Array ( [enabled] => 1 [url] => https://v2.stage.app.onlinejobs.ph [api_url] => https://v2.stage.api.onlinejobs.ph [cookie_domain] => .onlinejobs.ph [paths] => Array ( [myaccount] => 1 ) )
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.68
HTTP_DNT

HR Operations & Systems Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?