Government Contract Operations & Compliance Virtual Assistant

We are a U.S.-based federal government contracting company seeking a highly organized, proactive, and experienced Virtual Assistant to support our government contracting, contract administration, compliance, and business development activities.

This is NOT a general administrative VA position. We are specifically looking for someone who has experience supporting a U.S. government contractor or has strong knowledge of the federal contracting environment.

The ideal candidate is resourceful, detail-oriented, comfortable researching independently, excellent at following up, and able to keep multiple deadlines and action items moving without constant supervision.

This is a long-term opportunity with the potential for increased responsibility as you become familiar with our company and contracts.

Responsibilities
Government Contracting & Contract Administration

*Track government contracts, task orders, modifications, deliverables, option periods, and important deadlines
*Maintain organized and audit-ready electronic contract files
*Maintain contract action-item, milestone, and deliverable trackers
*Assist with tracking CLIN funding, expenditures, invoicing, and burn rates
*Review contract documents and identify administrative requirements, deadlines, and outstanding items
*Maintain calendars and reminders for contract-related deadlines
*Follow up internally and externally on outstanding contract documentation and action items

Compliance & Reporting
*Assist with ---------- registrations, renewals, and documentation
*Support GSA MAS contract administration and Sales Reporting Portal requirements
*Track representations, certifications, registrations, and other recurring compliance requirements
*Maintain organized compliance documentation
*Assist with subcontractor documentation, including W-9s, certificates of insurance, and other required records
*Help prepare documentation requested by contracting officers, consultants, accountants, and other professional advisors

Government Opportunity Research & Business Development
*Search ---------- , GSA eBuy, and other government contracting platforms for relevant opportunities
*Identify RFIs, Sources Sought notices, RFQs, RFPs, and other potential opportunities
*Download, organize, and summarize solicitation documents
*Maintain a government contracting opportunity/pipeline tracker
*Track questions, amendments, due dates, and proposal deadlines
*Assist with organizing past performance information, capability statements, resumes, and other proposal materials
*Conduct basic agency, competitor, and opportunity research as requested
*Assist with proposal coordination and submission preparation

Financial & Administrative Coordination
*Maintain invoice and payment trackers
*Track submitted, outstanding, and paid invoices
*Follow up on receivables and outstanding documentation as directed
*Organize supporting documentation for our accounting and professional services teams
*Maintain organized records and trackers in Excel and our company systems

Required Qualifications
You MUST have:
*Previous experience supporting a U.S. government contractor OR significant knowledge of U.S. federal government contracting
*Familiarity with ---------- and federal opportunity research
*Strong Microsoft Excel skills, including formulas, trackers, and reporting
*Excellent written and spoken English
*Excellent internet research skills
*Strong organizational and document-management skills
*Exceptional attention to detail
*Ability to manage multiple deadlines and follow-ups
*Ability to work independently and proactively
*Ability to handle confidential business and financial information professionally
*Reliable internet connection and computer
*Ability to overlap with U.S. Eastern Time

Preferred Experience
Strong preference will be given to candidates with experience in:
*GSA Multiple Award Schedule (MAS)
*GSA eBuy
*OASIS+, GWACs, IDIQs, or task-order contracts
*FAR/DFARS
*Federal proposal coordination
*Government contract compliance
*Contract modifications and closeouts
*CLIN and funding tracking
*Government contracting opportunity/capture tracking
*SharePoint, ShareFile, Microsoft 365, or similar document-management systems

Work Schedule
Full-time — 40 hours per week
Must be available for regular overlap with U.S. Eastern Time. The exact working schedule can be discussed based on experience and business needs.

How to Apply
To be considered, please include the following in your application:

1. Put COMPLIANCE-FIRST at the very top of your application.
2. Describe your previous experience working with U.S. government contractors.
3. Tell us which government contracting systems or platforms you have personally used (for example: ---------- , GSA eBuy, GSA systems, FPDS, USASpending, etc.).
4. Describe one government contract, proposal, compliance, or opportunity-research task you personally handled.
5. Tell us your Microsoft Excel skill level and give an example of a tracker or report you have created.
6. Provide your expected hourly/monthly rate.
7. Provide your availability and the hours you can work in U.S. Eastern Time.
8. Include your internet speed test result.

Please do not apply if you have no government contracting experience or knowledge and are looking only for a general VA position.
We are looking for someone dependable, resourceful, proactive, and interested in growing with our company long-term.