Full-Time Virtual Operations & Client Coordinator (QuickBooks, Trello, US Night Shift)

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: TYPE OF WORK

Full Time

: SALARY

$700-$900 USD

: HOURS PER WEEK

40

: DATE UPDATED

Feb 19, 2026

JOB OVERVIEW

Full-Time Virtual Operations & Sales Support Coordinator (QuickBooks, Trello, U.S. Night Shift)

We’re a U.S.-based company in the custo ---------- rchandise and corporate gifting industry looking for a full-time Virtual Operations & Sales Support Coordinator to help manage backend operations, vendor follow-ups, client communication, and sales support.

If you’re organized, proactive, and enjoy both operations and helping clients, this is the perfect role for you. You’ll be the key connection between our team, our suppliers, and our clients — keeping everything running smoothly.

?

Responsibilities
• Create and manage purchase orders, invoices, and estimates in QuickBooks Online
• Follow up with vendors for production updates, shipping confirmations, and tracking numbers
• Follow up with clients for estimate approvals, artwork sign-offs, and payments
• Support sales activities — prepare client quotes, follow up on open estimates, and keep client contact info updated
• Communicate daily via email with vendors and clients in a professional, friendly tone
• Keep project boards updated in Trello and maintain organized files in Google Drive
• Coordinate with graphic designers to ensure artworks and proofs are completed on time
• Assist with internal organization, reporting, and pipeline tracking

?

Requirements
• Excellent English (written and spoken)
• Strong organizational and follow-up skills
• Experience with QuickBooks Online, Trello, and Google Workspace
• Comfortable working 9 AM – 6 PM EST (night shift)
• Friendly and professional communicator — able to follow up with clients and vendors confidently
• Detail-oriented and proactive — doesn’t wait to be told what to do
• Bachelor’s degree preferred
• Minimum 2 years of admin, coordination, or sales support experience

?

Bonus Skills
• Interest in sales or account management
• Knowledge of printing or embroidery methods
• Familiarity with order management or e-commerce workflows.

What We Offer
• Full-time, long-term position with a U.S.-based company
• Stable monthly pay: $700–$900 USD (depending on experience)
• Paid holidays after 6 months
• Opportunity to grow into client account management or senior operations
• Friendly, professional, and supportive team environment

How to Apply

Please include the following in your application:
1. A short intro video (1–2 minutes) telling us about your background and why you’re a great fit
2. Your resume (PDF preferred)
3. Your internet speed test result ( ---------- )
4. Your QuickBooks Online experience level (Beginner / Intermediate / Advanced)
5. Confirmation that you can work 9 AM–6 PM EST (night shift)

Pre-Interview Questions (Please answer in your application)
1. Describe your experience managing clients, vendors, or sales tasks.
2. How do you stay organized when handling multiple projects?
3. Give an example of a time you followed up to prevent a delay or issue.
4. How comfortable are you communicating with U.S. clients in English?
5. What do you enjoy most about supporting sales or client relationships?
6. Are you looking for a long-term, full-time position?

SKILL REQUIREMENT

Quickbooks Administrative Management Sales Support

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Full-Time Virtual Operations & Client Coordinator (QuickBooks, Trello, US Night Shift)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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