Full-Time Virtual Executive Assistant / Administrative Assistant

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: TYPE OF WORK

Full Time

: SALARY

N/A

: HOURS PER WEEK

40

: DATE UPDATED

Jul 14, 2026

JOB OVERVIEW

# Full-Time Virtual Executive Assistant / Administrative Assistant

**Company:** Total Plumbing Air Electric
**Location:** Remote (Preferred: Philippines)
**Position Type:** Full-Time (40 Hours Per Week)
**Schedule:** Must overlap with Pacific Standard Time business hours (8:00 AM – 5:00 PM PST)
**Compensation:** Based on experience

## About Us

Total Plumbing Air Electric is one of San Diego's fastest-growing home service companies specializing in plumbing, HVAC, electrical, and solar services. We are looking for a highly organized, proactive, and detail-oriented Virtual Executive Assistant to support ownership and management with administrative and operational tasks.

This is not an entry-level position. We are seeking someone who can take ownership of administrative functions, improve efficiency, and become a long-ter ---------- mber of our team.

## Primary Responsibilities

### Email Management

* Monitor and manage multiple company email inboxes.
* Respond to customer inquiries professionally and promptly.
* Organize emails by priority and flag urgent items.
* Draft and send customer communications and follow-ups.
* Coordinate with vendors, suppliers, and subcontractors.

### Invoicing & Accounts Receivable

* Prepare and send invoices to customers.
* Follow up on unpaid invoices and overdue balances.
* Process payments and maintain accurate billing records.
* Assist with collections and payment arrangements.
* Coordinate with bookkeeping and accounting teams.

### Administrative Support

* Manage calendars and schedule appointments.
* Assist with customer follow-up and appointment confirmations.
* Organize company documents and digital files.
* Create reports, spreadsheets, and tracking systems.
* Data entry and CRM management.
* Assist with permits, applications, and project documentation.
* Prepare proposals, estimates, and contracts.
* Maintain organized customer and vendor records.

### Operations Support

* Assist dispatch and scheduling teams as needed.
* Track project progress and outstanding tasks.
* Coordinate communication between office staff and field technicians.
* Follow up on open work orders and customer requests.
* Assist with vendor ordering and purchase tracking.

### Executive Support

* Manage executive calendar and appointments.
* Handle travel arrangements if necessary.
* Assist with personal administrative tasks.
* Prioritize tasks and manage deadlines on behalf of ownership.
* Help identify inefficiencies and improve office systems.

## Required Qualifications

* Minimum 3 years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or Office Manager.
* Excellent written and verbal English communication skills.
* Strong organizational and time management abilities.
* Ability to work independently with minimal supervision.
* Ability to prioritize multiple tasks in a fast-paced environment.
* Strong attention to detail and problem-solving skills.
* Reliable high-speed internet connection and quiet work environment.

## Technical Requirements

Experience with the following software is preferred:

* Microsoft Office Suite
* Google Workspace
* Gmail and Outlook
* Microsoft Excel and Google Sheets
* QuickBooks
* Housecall Pro
* CRM software
* Dropbox
* Adobe PDF tools
* Slack or Microsoft Teams

## Preferred Experience

* Plumbing, HVAC, Electrical, Construction, or Home Service industry experience.
* Experience with dispatching and scheduling service technicians.
* Experience with customer service and collections.
* Experience processing invoices and accounts receivable.
* Experience handling permits and contractor documentation.

## What Success Looks Like

* Inbox maintained and organized daily.
* Invoices sent promptly and accurately.
* Outstanding receivables followed up consistently.
* Customers receive timely communication.
* Administrative tasks completed without supervision.
* Ownership is able to focus on sales, operations, and growth instead of administrative work.

## Why Join Us?

* Long-term stable position with growth opportunities.
* Work directly with company ownership.
* Be part of a rapidly growing home service company.
* Opportunity for bonuses and increased responsibility based on performance.

## To Apply

Please submit:

1. Resume
2. Short video introduction (2-3 minutes)
3. Internet speed test results
4. List of software platforms you have used
5. Previous experience with invoicing, email management, customer service, or home service companies
6. Expected monthly salary

SKILL REQUIREMENT

Accounting Email Management Computer Literacy

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Full-Time Virtual Executive Assistant / Administrative Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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