Scale 77

Full-Time Tech VA (Calendars, Booking Software, GHL)

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: TYPE OF WORK

Full Time

: SALARY

$1000 USD per month

: HOURS PER WEEK

40

: DATE UPDATED

Sep 15, 2026

JOB OVERVIEW

Full-Time Tech VA (Calendars, Booking Software, GHL)

We're a fast-growing US agency that gets new patients for med spas. We need a full-time tech VA who can figure things out without step-by-step instructions.

Please read this first: We won't give you an SOP for every task. You'll often work in software you've never seen, with no documentation. If you need detailed instructions to get started, this role isn't for you.

What you'll do

Connect client calendars and booking software to our systems (Google Calendar, Jane, PatientNow, ClubReady, Square, and others)
Book leads directly into each clinic's booking system accurately
Learn new booking platforms quickly and figure out how to connect them
Build GHL sub-accounts, calendars, and workflows
Set up HotProspector accounts (we'll train you)
Fix Google Sheets and handle other tech issues as they come up

Must have

Calendar integration experience
Experience using clinic or appointment booking software
Hands-on GHL building experience (calendars and workflows)
You use AI tools to learn and troubleshoot, but you know how to check its work

Nice to have

Google Sheets and light Apps Script

Hiring process
Shortlisted applicants will do a live, screen-shared test in software they've never used.

How to apply
Use the subject line: Calendar Pro. Applications without it won't be read.

Include:

A Loom recording introducing yourself and answering the following questions (REQUIRED)

Which calendar and booking platforms you've worked in, and one problem you solved
What you've built in GHL
A time you set up software you'd never used, with no instructions. What did you do?
Confirm you can work 9am to 5pm US Central Time

SKILL REQUIREMENT

CRM Calendar Management GoHighLevel

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Scale 77

Full-Time Tech VA (Calendars, Booking Software, GHL)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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