Financial Manager (CPA) — Ecommerce, Remote Full-Time

We're a fully remote performance-menswear brand selling mostly to US customers. We're small, fast, and run on a modern stack (Shopify, Airwallex, Xero, QuickBooks, Monday, Notion, Slack). We're hiring our first dedicated Financial Manager to take over and own everything finance. This is a long-term, full-time role reporting directly to the CEO, with real room to grow into the finance lead for the whole group.

A few things upfront: we pay reliably and on time, every time. We treat this as a serious, permanent seat - not a gig - and we want someone who plans to stay and grow with us for years.

Right now our finances are split between the CEO, our Chief of Staff, our procurement lead, and two outside accounting firms. Your job is to pull all of it under one owner. You won't do the raw bookkeeping - we keep external firms (in Hong Kong and Singapore) for the books, financial statements, audit and tax filing. You manage them, check their work, and turn their reports into decisions. You are the one person accountable for money moving correctly and the books being right.

WHAT YOU'LL OWN
- Manage our outside accountants and keep every statutory deadline (audits, tax returns, filings) on track across our Hong Kong and Singapore entities.
- Run all payments and banking: check every invoice, prepare the weekly payment runs, and be the control point before the CEO approves.
- Take over supplier/procurement finance from our lead: purchasing report, supplier deposits and balance payments, FX handling, export-VAT verification, and keeping product costs (COGS) accurate in Shopify.
- Verify and reconcile all shipping and 3PL invoices (freight, warehousing, returns), catch overcharges, and pursue claims.
- Deliver a real monthly financial review - analyze the P&L, balance sheet and cash flow, don't just relay what the accountants send.
- Onboard new vendors and contractors onto our invoicing and payment requirements so submissions arrive correct the first time.
- Process and reconcile team expense reimbursements — each itemized and fully documented.
- Oversee the financial side of customer refunds — correct amounts, correct method, properly reconciled.
- Recover approved product-quality claims from suppliers — track approvals, apply them against supplier payments, and reconcile in the accounts.
- Maintain a complete, audit-ready archive of all invoices, payments, and supporting records.
- Drive open compliance items to closure (e.g. US sales-tax registration).
- Document and maintain the finance SOPs and controls, keeping them current as we scale.

WHAT WE'RE LOOKING FOR (FORMAL TRAINING AND REAL SKILL - BOTH MATTER)
- A CPA and a degree in Accounting or Finance. This is a requirement - we want someone who has clearly been through accounting school and knows the discipline properly.
- Advanced in Excel - pivot tables, INDEX/MATCH or XLOOKUP, SUMIFS, and ideally Power Query. This is non-negotiable; you'll live in spreadsheets.
- Strong in core finance and accounting - the full cycle: AP/AR, bank and payment reconciliation, month-end close, management reporting, budgeting, cash flow. You understand WHY the numbers move, not just how to enter them.
- Hands-on with QuickBooks and/or Xero at a real working level, plus a payment platform (Airwallex or similar).
- Solid on compliance - you've personally been responsible for a tax, audit, or statutory filing and got it done correctly and on time.
- Detail-obsessed - you catch the wrong number, the wrong entity, the overcharge, the missed deadline.
- Excellent written and spoken English, self-directed, and comfortable working async in a remote team.
- Proven experience owning finance for a company (ecommerce/DTC, trading, or multi-entity a big plus).
- Total discretion and integrity - this role sees all company money.
- Experience managing external accountants, auditors, or service providers — comfortable reviewing, checking, and pushing back on third-party work, not just producing it yourself.
- Fluent with multi-currency and cross-border payments — FX conversions, international transfers, and the reconciliation they require.
- A working grasp of inventory and landed-cost accounting for a physical-product business — COGS, freight, and duties, and how they flow into margin.
- A strong internal-controls mindset — you think in checks, approvals, and segregation of duties, and prevent errors or fraud before they happen (this role has full banking access).
- A process-builder — you set up clean, documented workflows and use systems and automation (including AI tools) to cut manual work and error.
- Familiarity with US sales-tax / e-commerce tax obligations (nexus, registration, filing) — a strong plus given our US customer base.

DETAILS
- Full-time, long-term, and exclusive to us - 40 hours/week, no other clients. This role has full access to company banking, so we need your full focus and trust.
- Fully remote; must overlap our core hours (roughly 9am-6pm Philippine time).
- Salary USD 1,500-2,000/month based on experience, with a 90-day trial period, then a permanent long-term engagement.

HOW TO APPLY (PLEASE READ CAREFULLY - WE FILTER HARD FOR THIS)
We don't test skills on paper - anyone can type a perfect answer with AI now. We test them live. Here's what to send:
1. Start your application with the word "RECONCILED" so we know you read the full post.
2. Tell us about one finance function you've owned end to end and exactly what you were accountable for.
3. Record a 2-3 minute intro video / Loom - introduce yourself in English, tell us why this role fits you, and briefly describe the most advanced spreadsheet or financial model you've built (describe it in your own words - please don't share any confidential data or files from a current or past employer). Keep it unscripted; we want to hear how you think.
4. Include: your CPA license number (PRC registration) and where you studied accounting; your DISC and IQ scores (from your OnlineJobs.ph profile); your CV; your OnlineJobs.ph ID-verification status; and your earliest start date.

Applications that skip the intro video or the items above won't be reviewed.

HOW WE ASSESS SKILL: shortlisted candidates do a short live working session with us over video - the same set of real Excel and finance tasks for everyone, worked in real time with your screen shared, scored consistently. Come ready to actually build. We verify CPA licenses and check references before finalizing, given this role's access to company banking. We reply to every serious applicant.