Finance Virtual Assistant

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: TYPE OF WORK

Full Time

: SALARY

300 - 400 AUD weekly

: HOURS PER WEEK

40

: DATE UPDATED

Aug 14, 2026

JOB OVERVIEW

We're looking for a highly organised and detail-oriented Finance Virtual Assistant to join our growing team at Plumbing Bros Australia.

This is not just a data entry role. You'll play a key part in ensuring our finance operations run smoothly by managing invoicing, supplier invoices, payroll preparation, and finance administration. Your work will directly support our leadership team by maintaining accurate financial records and keeping our finance processes efficient.

Your Responsibilities
* Prepare and issue accurate customer invoices using Ascora.
* Review job information to ensure invoices are complete and accurate before sending.
* Import and review supplier invoices daily.
* Check supplier invoices for coding, duplicates, pricing, and job allocation.
* Identify and resolve invoice discrepancies.
* Review and validate employee timesheets.
* Prepare payroll information, including hours worked, allowances, and adjustments.
* Manage the finance inbox and respond to internal and supplier enquiries.
* Liaise with technicians, suppliers, and bookkeepers regarding finance-related matters.
* Escalate issues proactively and recommend solutions.
* Maintain accurate financial records and support continuous process improvement.

What We're Looking For:

* Previous experience in Finance Administration, Accounts Payable/Receivable, Bookkeeping, or a similar finance role.
* Excellent attention to detail with a high level of accuracy.
* Experience using accounting or job management software (Ascora or Xero is highly regarded).
* Strong written and verbal English communication skills.
* Able to manage repetitive tasks while maintaining quality.
* Highly organised and able to prioritise multiple tasks.
* Proactive problem solver who takes ownership of their work.
* Comfortable working remotely with an Australian team.

Tools You'll Use
* Ascora
* Xero
* Microsoft 365
* Shared cloud-based systems
* Success in This Role

We're looking for someone who:

* Delivers accurate work the first time.
* Works with urgency and meets deadlines.
* Communicates proactively.
* Maintains confidentiality and professionalism.
* Continuously looks for ways to improve processes and efficiency.

If you enjoy structured work, love keeping things organised, and want to be part of a fast-growing Australian business, we'd love to hear from you.

SKILL REQUIREMENT

Financial Accounting Finance Management Operation Management

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Finance Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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