Finance & Operations Virtual Assistant

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: TYPE OF WORK

Any

: SALARY

$5 per hour

: HOURS PER WEEK

20

: DATE UPDATED

Sep 16, 2026

JOB OVERVIEW

Are you highly organized, detail-oriented, and confident working with numbers, systems, and day-to-day business operations?

We are looking for a dependable and proactive Finance & Operations Virtual Assistant who can support bookkeeping, financial administration, reconciliations, reporting, payroll-related tasks, documentation, and operational workflows.

This role is ideal for someone who enjoys creating order, maintaining accurate records, improving processes, and taking ownership of recurring responsibilities.

You will provide ongoing finance, bookkeeping, administrative, and operational support, including:
• Maintain accurate financial and operational records
• Assist with bookkeeping and transaction categorization
• Perform bank, credit card, and account reconciliations
• Support accounts payable and accounts receivable activities
• Assist with invoicing, bills, payments, and expense tracking
• Support payroll preparation, payroll records, and related documentation
• Maintain organized financial files, receipts, invoices, and supporting documents
• Assist with financial reporting and spreadsheet tracking
• Help prepare information needed for tax, compliance, or financial filings
• Monitor outstanding financial or administrative items and follow up when needed
• Maintain spreadsheets, trackers, checklists, and operational dashboards
• Organize documents and maintain accurate cloud-based records
• Assist with recurring administrative and business operations tasks
• Document processes and create or improve SOPs
• Identify opportunities to simplify, automate, or improve workflows
• Use AI tools responsibly to improve organization, documentation, research, and efficiency
• Communicate proactively regarding deadlines, discrepancies, questions, and task progress

What We’re Looking For? Must-Have Qualifications
• Experience in finance, bookkeeping, accounting support, administration, or business operations
• Hands-on experience with QuickBooks Online or similar accounting software
• Strong understanding of basic bookkeeping principles
• Experience performing reconciliations
• Comfortable working with spreadsheets and financial data
• High level of accuracy and attention to detail
• Strong organizational and documentation skills
• Ability to manage recurring responsibilities without constant supervision
• Strong written and verbal English communication skills
• Comfortable working remotely and collaborating with a US-based team
• Reliable, professional, responsive, and accountable
• Able to identify discrepancies and ask thoughtful questions instead of making assumptions

Strong Advantage: Candidates with experience in any of the following will stand out:
• QuickBooks Online
• Accounts Payable / Accounts Receivable
• Bank and credit card reconciliations
• Payroll support
• Financial reporting
• Expense management
• Cash flow tracking
• Compliance or filing preparation
• Excel or Google Sheets
• Process documentation and SOP creation
• Project or task management systems
• Workflow automation
• AI tools such as ChatGPT, Claude, Gemini, or similar platforms

To Apply: Please send your updated resume and answer the following questions:
• Tell us briefly about your finance, bookkeeping support, admin, or operations experience.
• What accounting, finance, spreadsheet, or project management tools have you used before?
• Have you used QuickBooks Online or a similar accounting tool? If yes, what tasks have you handled directly?
• Have you worked remotely with a US-based client, company, or team before? If yes, briefly describe your role and how you communicated with them.
• Have you used AI tools at work? If yes, share one example of how you used AI to organize information, save time, improve documentation, or create a better workflow.
• Why do you think you would be a good fit for this role?

Applications with clear, specific answers will be prioritized.

Don’t just look for a job — build a meaningful career with freedom, balance, and the support you deserve.

Apply today.

SKILL REQUIREMENT

Quickbooks Bookkeeping Operation Management

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Finance & Operations Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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