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TYPE OF WORK
Full Time
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SALARY
60,000 - 80,000
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HOURS PER WEEK
40
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DATE UPDATED
Dec 15, 2025
About the Role
We operate one of Australia’s fastest-growing plumbing and electrical groups, spanning three operating entities. This role sits at the heart of the business—owning end-to-end invoicing accuracy, daily reconciliations, disciplined AR/AP, and payroll/expense support.
You are not “processing” work. You are owning the financial hygiene that protects cash flow, margins, and compliance.
Why You’ll Love This Role
Stable, long-term position with defined SOPs and clear accountability
Work inside modern, integrated systems (Ascora, Xero, Microsoft 365)
Direct impact on cash flow velocity, margin protection, and reporting accuracy
Trusted role with autonomy, not micromanagement
What You Own
Invoicing & Revenue Accuracy (Ascora ? Xero)
Prepare, review, and validate invoices across three entities
Ensure labour rounding (15-minute increments), correct mark-ups vs margins, call-outs, travel, and materials
Attach supporting documentation (photos, notes, job detail) and maintain clean line-item structure
Apply consistent AU-compliant language: +GST wording, standards notes (AS/NZS where required), and approved templates
Accounts Receivable (Cash In)
Daily cash allocation and debtor reconciliation in Xero
Issue statements, follow up overdue invoices, negotiate payment plans, and escalate per policy
Track and report DSO and ageing (7 / 14 / 30 / 60+ days) with clear risk flags
Accounts Payable (Cash Out)
Process supplier invoices with PO and delivery docket matching
Detect duplicates, code accurately by entity and cost centre
Perform monthly supplier statement reconciliations and maintain clean AP ageing
Banking & Reconciliations
Daily multi-entity bank-feed reconciliations
Support month-end close: lock dates, journals, accruals, prepayments
Coordinate payments and approvals through Australian banking portals
Expenses & Payroll Support
Review and lodge staff expenses (receipts, approvals, correct tax coding)
Prepare payroll in Xero for AU management approval
Validate timesheets from Ascora, allowances, overtime rules
Assist with STP submission reviews
Finance Ops & Reporting
Produce weekly cash collection reports and AR/WIP snapshots
Flag margin leakage, variances, and risks on high-value jobs
Maintain chart-of-accounts mapping and tracking categories across entities
Continuously tighten SOPs, templates, and internal controls
Systems You’ll Use
Ascora (or SimPRO / ServiceM8), Xero, Australian banking portals, Microsoft 365 (Excel, Outlook, Teams), OneDrive, Asana, ChatGPT.
You Are
A qualified accountant (CPA PH or equivalent) with hands-on Australian business exposure
Detail-driven and systems-oriented—you care deeply about clean ledgers and reconciliations
Commercially sharp: you understand markup vs margin, revenue recognition, and cash discipline
Clear and professional communicator (concise written English; confident on calls when required)
Trusted with sensitive financial data; security and discretion are non-negotiable
Minimum Requirements
3–5+ years accounting experience supporting Australian businesses
Strong ownership of invoicing, AR/AP, bank reconciliations, and payroll support
Advanced Excel / Sheets skills (XLOOKUP or INDEX-MATCH, pivots; basic Power Query a plus)
Reliable workstation (i5 / Ryzen 5 or better; 16GB RAM preferred; dual monitors)
Stable wired internet ?50 Mbps with backup power/connectivity plan
Nice to Have
Experience in trades or field services (Ascora, SimPRO, ServiceM8)
Familiarity with supplier workflows (Reece, Galvin’s, or similar)
Exposure to month-end packs, KPIs, and management dashboards
How to Apply (Follow Exactly — First Filter)
Apply via OnlineJobs.ph and include the following:
1) Experience Snapshot
In 5–7 bullet points, summarise your Australian Xero experience, specifically covering invoicing, AR/AP, and reconciliations.
2) Micro-Tasks (Complete All)
A. Bank Reconciliation Logic
You receive a bank deposit of 1,650.00. Apply it to:
INV-1100: 1,100.00
INV-1150: 550.00
Credit note of 100.00 against INV-1100
Show the allocations and final reconciled balance.
B. Overdue
Write a 3–4 sentence
C. Ascora ? Xero Invoice QA
A technician logs 08:07–10:22 (15-minute increments).
Billable hours?
Labour rate: $185 + GST / hour
Materials: $62 + GST
Calculate: ex-GST total, GST, and inc-GST total.
State your rounding rule.
3) Attachments
CV (PDF)
Internet speed test link
Optional: 30–45 second voice note explaining how you handle a polite but firm collections call
Applications that miss any step will not be reviewed.
