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TYPE OF WORK
Full Time
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SALARY
AUD $800 -950
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HOURS PER WEEK
40
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DATE UPDATED
Jan 29, 2026
Role Overview
The Finance & Administration Officer supports the day-to-day financial and administrative operations of a short-term rental property business. The role is primarily responsible for managing accounts payable and receivable, processing invoices in Xero, reconciling booking income, and preparing financial reports and monthly owner statements. This role will be reporting to the Finance Lead.
The position works closely with the maintenance and operations teams, using Breezeway to verify maintenance tasks and approvals, and Hostaway to reconcile bookings and income from platforms such as Airbnb and
Key Responsibilities
Accounts Payable (Maintenance, Contractors & Suppliers)
• Collect, review, and manage invoices from contractors, suppliers, cleaners, and service providers
• Cross-check invoices against completed and approved maintenance tasks in Breezeway
• Liaise with the maintenance team to confirm job completion and approvals
• Ensure invoices are correctly allocated to properties and cost categories
• Enter and process invoices accurately in Xero
• Manage payment schedules and maintain accurate accounts payable records
• Reconcile supplier statements and resolve discrepancies
• Process purchases related to property operations, including repairs, maintenance materials, furnishings, and consumables
Accounts Receivable (Bookings & Income)
• Reconcile booking income through Hostaway, including channels such as Airbnb and
• Match Hostaway booking data and payouts to bank transactions and Xero records
• Record management fees, owner income, and property expenses accurately
• Generate and issue monthly owner/client statements
• Monitor receivables and follow up on outstanding balances when required
Reporting & Reconciliation
• Export income and expense data from Xero
• Prepare monthly financial reports for management
• Produce property-level financial summaries, including income and expenses
• Perform bank, ledger, and account reconciliations
• Assist with month-end and year-end reporting
• Provide financial data and reports to external accountants as required
Short-Term Rental & Operations Support
• Maintain accurate financial records across multiple properties and booking channels
• Coordinate with operations, maintenance, and cleaning teams regarding costs and approvals
• Assist with tracking maintenance spend, operational expenses, and supplier costs
• Ensure proper documentation is maintained for invoices, approvals, and financial records
• Support improvements to finance systems and processes as the business grows
Skills & Experience
• At least 4 years of experience in accounts payable and receivable
• At least 1 year of experience working in a short-term rental organization
• Strong working knowledge of Xero (essential)
• Experience with Hostaway and/or Breezeway highly regarded
• Experience in short-term rental or property management preferred
• High attention to detail and strong organisational skills
• Proficiency in Excel / Google Sheets
• Ability to work with high transaction volumes across multiple properties
Personal Attributes
• Reliable and trustworthy with confidential financial information
• Highly organised and detail-oriented
• Proactive and comfortable working independently
• Strong communicator with internal teams and external suppliers
• Startup mentality with a can-do / A Player attitude
Salary and Work Hours
• Salary range AUD $800 - $950/month (depending on experience)
• You will be working 5 days a week, sometimes on weekends.
• This is a full-time, remote role with an 8-hour shift each day.
