FULL-TIME VIRTUAL ASSISTANT – SALES & APPOINTMENT SETTER

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TYPE OF WORK

Full Time

SALARY

5

HOURS PER WEEK

40

DATE UPDATED

Aug 30, 2026

JOB OVERVIEW

FULL-TIME VIRTUAL ASSISTANT – SALES & APPOINTMENT SETTER

### Remote Position | Philippines | Australian Company

**Full-Time | 40 Hours per Week | Sydney, Australia Working Hours**

# IMPORTANT – PLEASE READ THE ENTIRE JOB POST BEFORE APPLYING

**WE WILL ONLY CONSIDER APPLICANTS WHO READ THIS JOB POST CAREFULLY AND FOLLOW ALL APPLICATION INSTRUCTIONS.**

Applications that are incomplete or do not include ALL the requested information will **not be reviewed**.

To be considered, your application MUST include:

1. **Your CV / Resume**
2. **Your clickable WhatsApp link** so our team can contact you directly
3. **A 1–3 minute video introducing yourself in English**
4. A short summary of your **main skills and previous experience**
5. A short explanation of **why you believe you are a good fit for this position**
6. Confirmation that you are available to work **Sydney, Australia hours**
7. Confirmation that you have a **reliable computer, professional headset, stable internet and quiet workspace**

**The English introduction video is MANDATORY.**

Applications without the video introduction or without the requested information will **not be considered**.

---

# About Us

We are a growing Australian skin and aesthetic clinic based in **Sydney, Australia**, looking for a motivated, energetic, professional and results-driven **Virtual Assistant / Sales & Appointment Setter** to join our team full-time.

This is a **sales and communication-focused position**.

Your primary responsibility will be speaking with potential clients, following up with leads and converting enquiries into booked consultations.

If you enjoy talking to people, building relationships, following up with leads, achieving targets and working in a structured environment, this could be a great long-term opportunity.

---

# Salary + Commission

### Base Salary

**AUD $220 per week**

Approximately:

**USD $158–160 per week**

**PHP ₱9,000–₱9,500 per week**

*USD and PHP amounts are approximate and may vary depending on exchange rates.*

### PLUS COMMISSION

In addition to your guaranteed base salary, you will receive:

**Commission for successfully scheduled consultations/appointments.**

The more qualified appointments you successfully schedule, the greater your earning potential.

This means your total earnings are **not limited to your base salary**.

High-performing team members may also receive:

* Increased commission opportunities
* Performance incentives
* Salary reviews
* Additional responsibilities
* Professional development
* Opportunities for promotion
* Long-term career progression within the company

We are looking for someone who wants to **grow with the company**, not someone looking for a temporary position.

Performance, reliability, consistency and results are recognised and rewarded.

---

# Your Main Responsibilities

Your primary responsibilities will include:

* Calling new leads
* Making **inbound and outbound calls**
* Following up with potential clients
* Contacting leads through phone, WhatsApp, SMS and other messaging platforms
* Responding quickly to new enquiries
* Re-engaging leads who have stopped responding
* Building rapport and trust with potential clients
* Booking consultations and appointments
* Keeping clients engaged until they are successfully scheduled
* Following up consistently with leads
* Helping fill last-minute appointment cancellations
* Answering reception calls when required
* Updating our CRM accurately
* Maintaining an organised lead pipeline
* Updating spreadsheets and client information
* Completing administrative tasks
* Preparing daily reports
* Following company procedures and scripts
* Working closely with our management team

This is a **fast-paced role where communication, organisation, speed and consistency are essential.**

You must be comfortable spending a significant part of your working day **speaking with potential clients over the phone**.

---

# Requirements

We are looking for someone who:

* Speaks **fluent or near-fluent English**
* Has a clear, confident and professional speaking voice
* Has excellent telephone communication skills
* Is confident making outbound calls
* Is comfortable speaking with potential clients
* Has a strong sales mindset
* Can communicate naturally without sounding like they are reading from a script
* Has previous experience in **Sales, Appointment Setting, Customer Service, Reception, Lead Generation, Telemarketing or Call Centres**
* Is organised and detail-oriented
* Learns quickly
* Follows instructions and procedures carefully
* Can work independently while remaining accountable
* Is comfortable working towards targets and KPIs
* Has strong computer skills
* Can learn new software quickly
* Has a stable internet connection
* Has a reliable computer
* Has a professional headset with clear microphone quality
* Has a quiet and professional workspace
* Is reliable and punctual
* Is open to feedback and coaching

Experience using CRM and booking systems is highly desirable.

---

# Working Hours

This is a **full-time, 40-hour-per-week position**.

You will work according to **Sydney, Australia time**, not Philippine business hours.

Applicants must therefore be comfortable adjusting their schedule to Australian working hours.

Some flexibility may also be required for:

* Weekend shifts
* Evening coverage
* Urgent lead follow-ups
* Contacting leads during high-response periods

Your exact weekly schedule will be discussed during the recruitment process.

---

# Work Tracking

We use **Hubstaff** or similar productivity and time-tracking software.

The software must be installed on your work computer.

During your contracted working hours, you are expected to:

* Clock in at the beginning of your shift
* Clock out during breaks
* Clock back in after your break
* Remain available and responsive during working hours
* Work exclusively on company-related tasks while clocked in

You cannot perform work for another company or unrelated personal work while being paid and clocked into our system.

Reliability, productivity and accountability are important parts of this position.

---

# Equipment & Working Environment

Because this position involves frequent calls with clients, **professional audio quality is essential**.

You must have:

* Reliable computer
* Professional-quality headset
* Clear microphone
* Fast and stable internet
* Reliable electricity
* Quiet and private workspace
* Minimal background noise

There should be no significant background noise from television, conversations, children, pets, traffic or other distractions during client calls.

Your communication represents our company, so call quality and professionalism are extremely important.

---

# Bonus Skills – Not Required

Additional skills that will be highly valued include:

* Basic video editing
* Canva
* Social media management
* Instagram
* Facebook
* TikTok
* Reels and Stories editing
* Content scheduling
* Graphic design
* Google Sheets
* Microsoft Excel
* CRM management
* Administrative experience
* Experience working with beauty, aesthetic, skin, medical, dental or wellness businesses

These skills are **not mandatory**, but please mention them in your application if you have them.

---

# We Are Looking for Someone Who Is

* Positive
* Friendly
* Professional
* Confident
* Comfortable on the phone
* Sales-driven
* Self-motivated
* Honest
* Reliable
* Punctual
* Organised
* Coachable
* Results-driven
* Detail-oriented
* Consistent
* Interested in learning
* Interested in professional growth

Most importantly, we want someone who **takes ownership of their responsibilities and wants to build a long-term career with the company.**

---

# Career Growth

This position has **real opportunities for professional and financial growth**.

We invest in training, coaching and professional development.

As you demonstrate strong performance, reliability, excellent communication and consistent results, there may be opportunities for:

* Higher commissions
* Salary reviews
* Performance bonuses
* Additional responsibilities
* Senior positions
* Team leadership opportunities
* Professional development
* Long-term career progression

We want our strongest team members to **grow as the company grows**.

---

# HOW TO APPLY

**Please read carefully.**

Send ALL of the following:

**1. CV / Resume**

**2. Clickable WhatsApp link**

Please provide a direct clickable WhatsApp link so our recruitment team can contact you easily.

**3. 1–3 Minute Video Introduction in English**

In your video, please:

* Introduce yourself
* Tell us about your previous work experience
* Tell us about your sales or customer-service experience
* Explain why you believe you would be good at speaking with leads and booking appointments

**This video is mandatory because communication and spoken English are essential parts of this role.**

**4. Your Key Skills**

Provide a short list of your strongest professional skills.

**5. Why Should We Hire You?**

In a few sentences, explain why you believe you would be a great fit for this position.

**6. Confirm Your Availability**

Confirm that you are available to work **full-time according to Sydney, Australia working hours**, including flexibility for weekends when scheduled.

**7. Confirm Your Equipment**

Please confirm that you have:

* Reliable computer
* Professional headset
* Stable internet
* Quiet workspace

---

## ⚠️ FINAL IMPORTANT NOTE

**ONLY APPLICANTS WHO READ THE FULL JOB DESCRIPTION AND FOLLOW ALL APPLICATION INSTRUCTIONS WILL BE CONSIDERED.**

If your application does not include the requested **CV, clickable WhatsApp link, English introduction video, skills, availability and required information**, your application will not proceed to the next stage.

**Applications without the English video introduction will automatically be rejected.**

We are looking for a reliable, ambitious and career-focused professional who wants to **learn, achieve strong results, increase their earning potential and grow with an Australian company over the long term.**

We look forward to meeting you!

SKILL REQUIREMENT
Lead Generation Video Editing Sales Support
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