Experienced U.S. Home Health Office Manager – Part-Time (Remote)

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TYPE OF WORK

Part Time

SALARY

$4/hour

HOURS PER WEEK

10

DATE UPDATED

Oct 15, 2026

JOB OVERVIEW

Job Description

We are seeking a highly experienced, organized, and proactive Home Health Office Manager to oversee the daily administrative and operational functions of our California-based home health agency remotely.

The ideal candidate must have ACTUAL hands-on experience working as an Office Manager for a U.S. home health agency, preferably for at least one (1) year.

We are looking for someone who can independently manage office operations, coordinate with clinical staff, maintain regulatory compliance, and ensure the agency runs efficiently with minimal supervision.

Key Responsibilities

Manage day-to-day home health office operations remotely.

Coordinate patient referrals, intake, admissions, scheduling, and discharges.

Monitor clinical documentation, physician orders, Plans of Care, certifications, recertifications, and outstanding paperwork.

Coordinate with nurses, therapists, physicians, patients, and referral sources.

Monitor EMR workflows and ensure timely completion of required documentation.

Oversee staff scheduling, assignments, and administrative follow-ups.

Maintain personnel records, credentialing documents, and compliance trackers.

Assist with Medicare/CMS, California CDPH, and accreditation survey readiness.

Coordinate with billing and QA teams to ensure timely processing of claims and documentation.

Prepare operational reports and communicate outstanding issues to management.

Handle other administrative and operational responsibilities necessary to keep the home health office running smoothly.

Qualifications

REQUIRED: Actual experience as an Office Manager in a U.S. home health agency.

PREFERRED: At least 1 year of direct home health office management experience.

Strong knowledge of Medicare home health operations, documentation requirements, and agency workflows.

Familiarity with home health EMR systems.

Experience with California-based home health agencies is highly preferred.

Knowledge of CMS regulations, OASIS workflows, and accreditation requirements is an advantage.

Excellent English communication, organizational, and problem-solving skills.

Must be resourceful, detail-oriented, dependable, and able to work independently.

Must have a reliable computer, high-speed internet, and a quiet home office.

IMPORTANT

This position is NOT intended for entry-level applicants or general Virtual Assistants without actual U.S. home health office management experience.

We need someone who understands how a home health agency operates and can take ownership of daily office responsibilities with minimal supervision.

How to Apply

Please submit your updated resume and answer the following questions:

How many years have you worked as an Office Manager for a U.S. home health agency?

Which home health agencies have you worked for, and what were your responsibilities?

Which home health EMR systems have you used?

Have you managed intake, scheduling, physician orders, clinical documentation tracking, and survey preparation?

Are you available to work part-time during U.S. Pacific Time business hours?

What is your expected hourly rate in Philippine pesos?

Only applicants with relevant U.S. home health office management experience will be considered.

SKILL REQUIREMENT
Healthcare Office and Administration Coordination
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