Experienced Executive Virtual Assistant

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TYPE OF WORK

Part Time

SALARY

TBA

HOURS PER WEEK

20

DATE UPDATED

Aug 7, 2026

JOB OVERVIEW

We are seeking a highly organized, proactive, and experienced Executive Virtual Assistant to provide dedicated support to our CEO and executive leadership team. This role will serve as the primary point of coordination for calendars, meetings, and executive scheduling while also providing occasional personal assistance to ensure day-to-day operations run efficiently.
This position is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and enjoys keeping multiple executives organized. The role will start part time with required 20-25 hours per week which can grow to a full time position depending on performance.

Responsibilities

**Manage calendars for the CEO and executive leadership team.
**Schedule and coordinate meetings with clients, investors, board members, staff, and candidates.
**Coordinate with Investors and Board Members
**Serve as the primary point of contact for meeting requests and scheduling.
**Coordinate interviews and manage hiring calendars.
**Book hotel accommodations for business travel and company events.
**Submit and track executive expenses through Concur.
**Organize and maintain receipts, spreadsheets, and administrative records.
**Prepare and update Word documents, Excel spreadsheets, and PowerPoint presentations.
**Assist with planning and coordinating meetings and company events.
**Provide occasional personal administrative support for the CEO and family when needed.
**Perform general administrative tasks to support daily executive operations.
**Any other necessary administrative tasks requiring further assistance

Qualifications

**Previous experience as an Executive Assistant or Executive Virtual Assistant supporting senior executives.
**Exceptional calendar management and scheduling experience.
**Strong organizational and time management skills.
**Excellent written and verbal communication skills.
**Ability to manage multiple priorities with minimal supervision.
**High level of professionalism and discretion when handling confidential information.
**Strong attention to detail and follow-through.

Technical Skills

**Microsoft Outlook (advanced calendar management)
**Microsoft Excel
**Microsoft Word
**Microsoft PowerPoint
**Concur (or similar expense management software)
**Google Workspace
**Zoom, Microsoft Teams, or similar meeting platforms

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