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TYPE OF WORK
Full Time
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SALARY
$1000 / month
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HOURS PER WEEK
40
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DATE UPDATED
Dec 14, 2025
Hi there!
I'm seeking an experienced Personal Life / Executive Assistant to act as a true right hand to myself and my co-founder. This role is for someone who has supported senior leaders before and understands how to manage both professional and personal priorities with discretion, efficiency, and strong judgment.
This is not a task-only role—you’ll be expected to anticipate needs, bring structure to complexity, and independently manage systems that keep everything running smoothly.
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What You’ll Own
Strategic Executive Support
- Own calendar strategy, scheduling, and time optimization across work and personal life
- Proactively plan ahead for travel, commitments, and upcoming priorities
- Serve as a thought partner on how best to structure time, energy, and focus
Travel & Logistics
- Independently plan and book complex travel (multi-leg trips, hotels, transportation, itineraries)
- Prepare travel briefs and ensure seamless execution before, during, and after trips
Priority & Project Management
- Maintain a clear view of active priorities and longer-term projects
- Track deadlines, follow-ups, and deliverables across multiple workstreams
- Flag conflicts, risks, or tradeoffs before they become issues
Inbox, Communication & Documents
- Own inbox management: triage, draft responses in voice, surface key decisions
- Prepare and organize documents, summaries, and internal materials
- Ensure nothing slips through the cracks
Systems & Team Organization
- Design and maintain organization systems for tasks, files, and communication
- Build lightweight operating systems for the team (templates, trackers, shared docs)
- Continuously improve workflows to reduce friction and increase clarity
Personal Life Support
- Coordinate personal appointments and routines (including workout scheduling)
- Manage personal projects with the same rigor as business priorities
- Handle sensitive matters with discretion and professionalism
What You Bring
- 5+ years of experience as an Executive Assistant or Personal Assistant supporting senior executives
- Proven experience managing both personal and professional scopes
- Strong executive judgment and the ability to operate with minimal direction
- Exceptional organization, follow-through, and attention to detail
- High emotional intelligence and discretion
- Clear, concise written communication
- Comfort operating in fast-moving, evolving environments
Tools & Working Style
- Highly proficient with Google Workspace
- Comfortable building systems in tools like Notion, Slack, Zapier, and more.
- Able to adapt to new tools and processes quickly
Why This Role
- High level of trust, autonomy, and ownership
- Opportunity to bring your experience to shape how the role and systems operate
- Long-term role with expanding scope and impact
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Schedule & Compensation
• Hours: 40 hours per week (9 AM–5PM Pacific Time)
• Rate: $6.25/hour -> $1,000/month
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After applying, we will send a follow up message with a request to make a short, 1-3 minute loom video answering a couple questions and performing a few test tasks. After reviewing these videos and written responses, we will make our hiring decision.
If this sounds like you & you have experience driving & owning a role like this in the past, please reach out & apply :)
