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TYPE OF WORK
Full Time
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SALARY
$1.50 - $2.50
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HOURS PER WEEK
40
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DATE UPDATED
Sep 20, 2025
Job Description
?? Important: This job requires someone who speaks English very well and can be easily understood by American customers. Communication is key — if people feel they’re speaking to someone they cannot clearly understand, it creates problems. Please only apply if you are confident in your spoken and written English.
We’re looking for a full-time Executive Virtual Assistant to help manage daily operations for a growing home improvement and building supply company based in Dallas, Texas (Central Time).
This role goes beyond standard admin work – we need someone highly organized, detail-oriented, and proactive in managing scheduling, follow-ups, CRM systems, and international vendor communication.
Starting Pay: $1.50 – $2.00 per hour, with plenty of room to grow if you prove yourself dependable and effective.
Key Responsibilities:
Manage the CEO’s daily calendar and provide reminders for appointments and deadlines
Coordinate with manufacturers and vendors in China and the U.S. to track and follow up on orders
Follow up with U.S. customers on scheduling, order status, and feedback
Keep the CRM system updated with new and existing customer information
Assist with tasks related to
Draft clear and professional
Support light graphic design needs (flyers, banners, social media posts, etc.)
Monitor tasks, help track goals, and hold tea
Post on social media and assist with blog content when needed
Provide backup support to the existing personal assistant when unavailable
Be available 5–6 days a week, including weekends if possible
You’ll play a key role in helping us grow and stay on track with multiple business units, including iron doors, cabinets, countertops, garage doors, and more.
Required Skills:
Excellent spoken and written English (must sound natural and professional with U.S. customers)
Strong time management and scheduling skills
Proficient with Google Calendar, Gmail, and Microsoft Office (Word, Excel, PowerPoint)
Reliable internet connection and computer setup
Experience with a CRM (or willingness to learn quickly)
Excellent organizational and follow-up skills
Strong customer service communication experience
Experience coordinating with vendors and following up on shipments
Preferred / Bonus Skills:
Experience with Canva, Photoshop, or other design tools
Familiarity with social media platforms and content posting
Experience with task management tools (Trello, Asana, etc.)
Knowledge of e-commerce or product-based business operations
Willingness to assist in marketing projects (flyers, blog posts, promotional materials)
Final Note
This is a long-term opportunity with room to grow for the right person. We need someone dependable who can work independently, stay in communication, and follow up without being asked.
We are based in the Dallas, Texas area (Central Time), so you must be able to work in our time zone or overlap significantly.
