Executive Virtual Assistant | GoHighLevel & Business Operations

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: TYPE OF WORK

Part Time

: SALARY

$5.00/hour

: HOURS PER WEEK

20

: DATE UPDATED

Oct 3, 2026

JOB OVERVIEW

Company: Lead Us Enterprise LLC
Position: Part-Time, Long-Term Virtual Assistant
Work Arrangement: Remote
Hours: Approximately 20 hours per week to start

PLEASE READ BEFORE APPLYING
This is a long-term Virtual Assistant position. This is NOT a project-based GoHighLevel job.

I am looking for someone who wants to become an ongoing part of my company and help manage the day-to-day backend operations of the business.

GoHighLevel experience is required because you will be responsible for helping build, maintain, troubleshoot, and improve our CRM, workflows, pipelines, and automations. However, GoHighLevel is only one part of this position.

Once the initial systems are built, your job does not end.

You will continue working with the company as a Virtual Assistant, helping manage leads, follow-ups, appointments, onboarding, organization, reporting, administrative tasks, and other ongoing backend responsibilities.

If you are only interested in completing a GoHighLevel setup/build and then moving on to another project, please do not apply.

About the Position
Lead Us Enterprise LLC is a growing tax preparation and business services company.

As the owner, I am looking to remove myself from many of the repetitive backend responsibilities of the business so I can spend more time generating revenue, recruiting, training, creating content, building relationships, and growing the company.

I need someone who can eventually become my right hand on the administrative and operations side of the business.

I am not looking for someone who needs to wait for instructions every day. I will provide direction and training on how my company operates, but I want someone who can learn the business, follow systems, recognize what needs attention, and take ownership of their responsibilities.

GoHighLevel Responsibilities
You will help:
- Manage and organize our GoHighLevel CRM
- Build and maintain pipelines
- Build workflows and automations
- Create forms and surveys
- Set up calendars and appointment systems
- Create automated email and SMS follow-up
- Tag and segment contacts
- Organize leads by source and status
- Build and maintain recruiting workflows
- Build and maintain client follow-up systems
- Create appointment reminders and no-show follow-up
- Assist with funnels and landing pages when needed
- Test automations to make sure they are working correctly
- Troubleshoot GoHighLevel issues
- Clean and organize CRM data
- Recommend ways GoHighLevel can eliminate repetitive manual work
- Document systems and automations

Ongoing Virtual Assistant & Business Operations Responsibilities
This is an equally important part of the position.

Responsibilities may include:
- Monitor incoming leads
- Follow up with prospects using approved scripts
- Keep leads moving through the appropriate pipelines
- Manage appointment scheduling and rescheduling
- Follow up with no-shows
- Monitor company email and identify items requiring my attention
- Assist with calendar management
- Track recruiting prospects
- Assist with new tax preparer onboarding
- Track onboarding requirements and outstanding tasks
- Maintain spreadsheets and business trackers
- Organize Google Drive and company files
- Perform data entry and CRM updates
- Create and maintain SOPs
- Conduct basic business research when needed
- Assist with routine client communication
- Coordinate with other team members and contractors
- Help keep projects, deadlines, and recurring tasks organized
- Prepare weekly reports showing leads, appointments, follow-ups, outstanding tasks, and items requiring my attention
- Handle other reasonable administrative and operational responsibilities as the company grows

What a Typical Week May Look Like
This position will not look exactly the same every day.

One day you may be building or troubleshooting a GoHighLevel workflow. Another day you may be following up with leads, updating pipelines, checking appointments, organizing files, updating a spreadsheet, documenting a process, assisting with onboarding, or completing other administrative work.

I am specifically looking for someone who enjoys both the technical GoHighLevel side AND the day-to-day Virtual Assistant and business operations side of the position.

What I Am Looking For
You should be:
- Experienced with GoHighLevel
- Experienced with workflows, pipelines, automations, forms, calendars, email and SMS campaigns
- Comfortable performing general Virtual Assistant duties
- Organized and detail-oriented
- Reliable and consistent
- A strong written communicator
- Comfortable learning new systems
- Able to follow instructions and SOPs
- Able to work independently
- Proactive when you notice a problem or something that needs attention
- Comfortable suggesting better ways to complete repetitive tasks
- Able to manage multiple responsibilities
- Comfortable working with confidential business information
- Interested in a long-term working relationship

Experience supporting a tax, accounting, financial services, professional services, or lead-generation company is a plus, but not required.

This Position Is NOT For You If:
- You are only looking for GoHighLevel implementation projects
- You only want to build automations and leave once they are completed
- You are not interested in general Virtual Assistant or administrative responsibilities
- You need detailed instructions for every task before taking action
- You are currently overloaded with clients and cannot consistently dedicate time to this position
- You are looking for occasional freelance projects instead of an ongoing position

To Apply
Please begin your application with the words “LONG-TERM LEAD US VA” so I know you read the entire job posting.

Please briefly introduce yourself and tell me about your experience with GoHighLevel and ongoing Virtual Assistant/business operations work.

If available, you may also include examples of GoHighLevel workflows, automations, pipelines, funnels, or other systems you have personally built.

Important: This is an ongoing Virtual Assistant position, not a one-time GoHighLevel project. I am specifically looking for someone interested in becoming a long-term member of the Lead Us Enterprise team.

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Executive Virtual Assistant | GoHighLevel & Business Operations

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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