Executive / Personal Assistant to the Founder & CEO — STEAMUP Academy

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: TYPE OF WORK

Full Time

: SALARY

$3 to $6 per hour

: HOURS PER WEEK

8

: DATE UPDATED

Apr 2, 2026

JOB OVERVIEW

?? READ THIS ENTIRE POST BEFORE APPLYING. Applications that do not follow the instructions at the bottom will NOT be considered.

About STEAMUP Academy
STEAMUP Academy is a mission-driven educational organization dedicated to inspiring the next generation of thinkers, innovators, and leaders through hands-on programs in Science, Technology, Engineering, Arts, and Mathematics (STEAM). We are growing fast and need a sharp, dependable right-hand person to support our Founder & CEO directly.

About This Role
This is not a basic data-entry VA role. We need someone who can think, act, and communicate at the level of a high-performing executive assistant. You will work side-by-side with the Founder/CEO to manage their time, communications, and daily priorities — so they can focus on leading and growing the organization.
If you are proactive, solutions-oriented, and take pride in excellent English communication, this role is for you.

Key Responsibilities
Executive & Administrative Support
Manage and organize the CEO's email inbox — draft, respond, and flag priority messages
Maintain and manage the CEO's calendar, including scheduling meetings, calls, and appointments
Prepare meeting agendas, take detailed notes, and follow up on action items
Handle correspondence on behalf of the CEO (emails, letters, messages)
Research topics, vendors, partners, and opportunities as directed
Create reports, presentations, and summaries for leadership and stakeholders
Manage travel logistics and itineraries when needed

Operations & Project Coordination
Track ongoing projects and ensure deadlines are met
Coordinate between tea ---------- mbers, contractors, and external partners
Maintain organized digital filing systems (Google Drive, cloud folders)
Assist with onboarding new hires and contractors
Support grant research, documentation, and reporting workflows
Monitor and order supplies; manage vendor relations as needed

Communications & Relationship Management

Draft and proofread professional communications and documents
Act as a liaison between the CEO and internal/external stakeholders
Help manage community partnerships, client inquiries, and follow-up communications
Assist with preparing content or talking points for public-facing activities

Finance & Administrative Support
Assist with basic bookkeeping and budget tracking (QuickBooks or similar)
Maintain databases and records for financial information and personnel
Support the preparation of financial reports and proposals
Track invoices, receipts, and reimbursements

What We're Looking For
Required:
Exceptional written and spoken English — this is non-negotiable. You will be communicating professionally with US-based clients, partners, and stakeholders
At least 2 years of experience as a VA, executive assistant, or operations role
Strong independent thinking. You should be able to take a task and run with it, not wait to be told every step
Excellent problem-solving skills. If something comes up, you find a solution and report back
Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar, Drive)
Experience with Microsoft Office Suite (Word, Excel, Outlook)
High level of discretion. You will have access to sensitive business information
Reliable internet connection, laptop/computer, and a quiet work environment
Ability to work US Eastern Time hours (or significant overlap)

Preferred / Big Plus:
Experience supporting a founder, CEO, or executive in the US
Familiarity with project management tools (Asana, Trello, Notion, ClickUp)
Basic bookkeeping or QuickBooks experience
Background or interest in education, nonprofits, or youth programs
Experience with Canva for simple document formatting

You Are a Great Fit If You...
Take ownership. You don't wait to be micromanaged.
Communicate clearly and proactively — you give updates before being asked.
Are calm under pressure and can juggle multiple priorities.
Notice problems before they become crises and solve them quietly.
Are loyal, trustworthy, and treat confidential information with the utmost care.
Love learning and growing in a dynamic, mission-driven environment.

What We Offer
Competitive pay: $4.00 – $6.00 USD/hour (based on experience)
Full-time, stable, long-term position (we value loyalty and retention)
Opportunity to grow with a fast-growing educational organization
Supportive, mission-driven team culture
Professional development opportunities

How to Apply
To be considered, your application MUST include all of the following:
Start your message with the phrase: "STEAM Powers the Future" (this confirms you read the full post)
A brief introduction video about yourself in your own words, no templates
Your most relevant work experience and how it applies to this role
One example of a time you solved a problem independently without being directed by your manager
Your availability and time zone
Your resume or CV (PDF preferred)

Applications that do not follow these instructions will not be reviewed. We look forward to meeting you!

SKILL REQUIREMENT

Business Management Google Workspace English Proficiency

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Executive / Personal Assistant to the Founder & CEO — STEAMUP Academy

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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