Executive Operations Coordinator (Remote | Full-Time)

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: TYPE OF WORK

Full Time

: SALARY

$4/hour

: HOURS PER WEEK

40

: DATE UPDATED

Aug 14, 2026

JOB OVERVIEW

# Executive Operations Coordinator (Remote | Full-Time)

## About the Role

We're looking for a highly organized, reliable, and proactive Operations Coordinator to work directly with the founder of a fast-growing international online business.

This is not a typical virtual assistant position. You'll become the founder's right hand, helping manage daily operations, coordinate with external partners, keep projects organized, and ensure everything runs efficiently behind the scenes.

We're looking for someone who enjoys building systems, solving problems, and taking ownership of their work. If you're ambitious and looking for a long-term opportunity where you can grow into a leadership position, we'd love to hear from you.

Our goal is to promote the right person into an Operations Manager role within the next 6–12 months.

---

## What You'll Do

### Daily Operations

* Manage recurring operational tasks and ensure everything is completed on schedule.
* Keep projects organized and follow up on pending tasks.
* Assist the founder with day-to-day operational priorities.
* Coordinate multiple ongoing projects simultaneously.

### Partner Communication

* Communicate professionally with external business partners through email and Telegram.
* Request updates and follow up on outstanding items.
* Keep communication organized and well documented.
* Build positive professional relationships with partners.

### Content & Platform Management

* Schedule and publish content according to internal schedules.
* Execute recurring campaigns and operational tasks.
* Ensure all publishing and operational processes are completed accurately.
* Perform quality checks and report any issues.

### Reporting & Organization

* Update Google Sheets and internal tracking systems.
* Maintain accurate records and databases.
* Prepare daily and weekly operational summaries.
* Organize files, documentation, and project information.

### Process Improvement

* Help document Standard Operating Procedures (SOPs).
* Identify opportunities to improve efficiency.
* Suggest better workflows and organizational systems.
* Assist with implementing new tools and processes.

### Founder Support

* Help prioritize tasks and projects.
* Conduct research when needed.
* Handle operational and administrative requests.
* Assist with new business initiatives and special projects.

---

## Who We're Looking For

The ideal candidate is someone who:

* Is extremely organized.
* Has exceptional attention to detail.
* Has excellent written English.
* Learns new software quickly.
* Is proactive and enjoys solving problems.
* Takes ownership instead of waiting for instructions.
* Can manage multiple priorities without becoming overwhelmed.
* Is dependable, responsible, and trustworthy.
* Enjoys creating structure and improving systems.
* Wants to build a long-term career in operations.

---

## Requirements

### Required

* Excellent written English.
* Previous experience as an Executive Assistant, Operations Assistant, Project Coordinator, Administrative Assistant, or a similar role.
* Strong Google Sheets skills.
* Comfortable using AI tools such as ChatGPT to improve productivity.
* Experience using project management software (Airtable, ClickUp, Notion, Asana, ---------- , or similar).
* Reliable computer and high-speed internet connection.
* Quiet home working environment.

### Nice to Have

* Experience improving internal processes.
* Experience documenting SOPs.
* Experience working with remote teams.
* Experience in fast-paced online businesses.

---

## Working Hours

* Full-Time (40 hours per week)
* Monday to Friday
* **9:00 AM – 5:00 PM (Prague, Czech Republic Time)**

Applicants must be available to work during these hours.

---

## Compensation

* Starting salary: **$4 USD per hour**
* Full-time position
* Salary reviews based on performance and increased responsibilities.
* Opportunity to grow into an Operations Manager role with significantly greater responsibility.

---

## Why Join Us?

* Work directly with the founder of a rapidly growing international business.
* Gain valuable operations and business management experience.
* Be involved in improving systems and scaling a company.
* Work in a role where your ideas and initiative are valued.
* Clear opportunities for career growth and increased responsibility.

---

## How to Apply

If you're interested in joining our team, please complete our application form using the link below:

**Application Form:**
----------

The application takes approximately **10–15 minutes** to complete.

Please answer every question thoughtfully. We carefully review every application and are looking for candidates who demonstrate strong communication skills, attention to detail, organization, and a proactive mindset.

Only shortlisted candidates will be contacted for the next stage of our hiring process.

We look forward to hearing from you!

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Executive Operations Coordinator (Remote | Full-Time)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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