Executive Operations Coordinator (Executive Assistant / Project Coordinator)

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

2000-2500 Per Month

: HOURS PER WEEK

40

: DATE UPDATED

Jul 8, 2026

JOB OVERVIEW

Job Description
About Us

Ellis & Company is a commercial architectural millwork manufacturer located in Arizona, USA. We build custom cabinets, countertops, wall panels, and architectural millwork for hospitals, schools, offices, restaurants, retail spaces, and government facilities throughout the western United States.

We are looking for a highly organized Executive Operations Coordinator to become an integral part of our leadership team. This is a long-term position with opportunities for growth.

This is NOT a basic virtual assistant position.

You will work directly with the owner and company leadership to help organize communication, manage projects, improve processes, and keep the business operating efficiently.

Responsibilities

Your responsibilities will include:

• Managing executive email inboxes

• Organizing calendars and scheduling meetings

• Converting emails into actionable tasks

• Following up with customers, vendors, and subcontractors

• Assisting with project coordination

• Preparing proposals and professional correspondence

• Tracking outstanding action items

• Creating and maintaining Standard Operating Procedures (SOPs)

• Organizing Google Drive and company documents

• Assisting with collections and invoice follow-up

• Maintaining project management software (Basecamp)

• Preparing daily executive briefings

• Researching vendors, products, and information

• Using AI tools such as ChatGPT to improve efficiency

Desired Qualifications

Excellent written and spoken English

Exceptional organizational skills

Outstanding attention to detail

Ability to work independently

Strong critical thinking skills

Excellent follow-up habits

Professional communication skills

Experience with:

• Google Workspace

• Microsoft Office

• Project management software

• CRM software

• AI tools (ChatGPT preferred)

Construction or manufacturing experience is a major plus but is not required.

We Are Looking For Someone Who...

...anticipates problems before they happen.

...enjoys creating order from chaos.

...takes ownership of their work.

...likes solving problems.

...communicates professionally.

...wants a long-term career.

Working Hours

40 hours per week

Must be available during Arizona (USA Mountain Standard Time) business hours.

Application Instructions

Please include the following:

Your resume
A short video (2-3 minutes) introducing yourself
Your DISC personality type (if known)
Your internet speed
Your computer specifications
A brief paragraph explaining why you believe you would excel in this role.
Bonus Skills

Experience supporting executives

Construction administration

Bookkeeping

Project coordination

Customer service

HubSpot

Basecamp

AI prompt writing

Process documentation

Google Apps Script

Automation experience

Why This Job Is Different

You will work directly with the owner of a growing U.S. manufacturing company.

We believe in giving talented people autonomy, responsibility, and opportunities to grow. The right candidate will become a key member of our leadership team and will have opportunities to take on additional responsibility over time.

SKILL REQUIREMENT

Communication Critical Thinking Organization

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0008
Controller Execution Time ( Jobseekers / Job )	0.0142
Total Execution Time	0.0156

GET DATA

No GET data exists

MEMORY USAGE

1,505,008 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Operations-Coordinator-Executive-Assistant-Project-Coordinator-1685293

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0080 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1685293 LIMIT 1
0.0004	SELECT * FROM `employers` WHERE `employer_id` = 952404 LIMIT 1
0.0014	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1685293 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-21',ej.date_added) duration_days, DATEDIFF('2026-09-21',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-21',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1685293'
0.0007	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1685293
0.0007	UPDATE employer_jobs SET hit_counts = '*Jul-08-2026=522Jul-09-2026=474Jul-10-2026=186Jul-11-2026=72Jul-12-2026=51Jul-13-2026=68Jul-14-2026=38Jul-15-2026=41Jul-16-2026=33Jul-17-2026=26Jul-18-2026=10Jul-19-2026=17Jul-20-2026=35Jul-21-2026=20Jul-22-2026=28Jul-23-2026=11Jul-24-2026=22Jul-25-2026=14Jul-26-2026=5Jul-27-2026=5Jul-28-2026=9Jul-29-2026=6Jul-30-2026=4Jul-31-2026=12Aug-01-2026=4Aug-02-2026=8Aug-03-2026=9Aug-04-2026=2Aug-05-2026=2Aug-06-2026=5Aug-07-2026=6Aug-08-2026=9Aug-09-2026=13Aug-10-2026=5Aug-11-2026=6Aug-12-2026=3Aug-13-2026=3Aug-14-2026=3Aug-15-2026=2Aug-16-2026=5Aug-17-2026=4Aug-18-2026=1Aug-19-2026=2Aug-20-2026=2Aug-21-2026=2Aug-22-2026=7Aug-23-2026=3Aug-24-2026=7Aug-25-2026=2Aug-26-2026=2Aug-31-2026=5Sep-01-2026=2Sep-02-2026=2Sep-03-2026=3Sep-04-2026=3Sep-05-2026=5Sep-06-2026=1Sep-07-2026=9Sep-08-2026=3Sep-09-2026=5Sep-10-2026=1Sep-12-2026=3Sep-14-2026=5Sep-15-2026=3Sep-16-2026=10Sep-17-2026=3Sep-18-2026=1Sep-20-2026=1**Sep-21-2026=1' WHERE job_id= '1685293'
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Jul-2026=1708Aug-2026=122**Sep-2026=61' WHERE job_id= '1685293'`
0.0012	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1685293' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1685293
0.0009	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '952404' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1790017004
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Operations-Coordinator-Executive-Assistant-Project-Coordinator-1685293
csrf-token	57f5fe923cb299b6d1913f353035b630

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.179
HTTP_DNT

Executive Operations Coordinator (Executive Assistant / Project Coordinator)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?