Executive & Operations Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$1000/month

: HOURS PER WEEK

40

: DATE UPDATED

Mar 21, 2026

JOB OVERVIEW

Real Estate & Short-Term Rental Business (Remote)
IMPORTANT – READ FIRST
To be considered for this role, you must record a 2-minute selfie video, attach your resume/profile (PLEASE DO NOT SCRIPT IT, OFF THE CUFF) and email it to:
----------

In your video, please briefly cover:
- A little about yourself
- Your strengths and past experience
- Why you believe you’d be a great fit for this role
Applications without a video will not be reviewed.

About Us:
We operate a fast-growing real estate and short-term rental (Airbnb) management company managing multiple high-end properties across North America. Our business is systems-driven, detail-oriented, and focused on delivering excellent guest and client experiences.

We are looking for a highly organized, reliable, and proactive Virtual Assistant who can help manage administrative tasks, follow-ups, coordination, and outreach — and who takes ownership of their work.

Role Overview
This role is ideal for someone who:
Loves organization, checklists, and structure (can create and implement systems)
Is confident communicating via email, messages and over the phone
Follows up without being asked
Can handle multiple tasks without things slipping through the cracks
You will work closely with the owner and operations team to keep things running smoothly behind the scenes.

Key Responsibilities
Administrative & Operations Support
Track tasks, deadlines, and follow-ups
Maintain organized Google Sheets and documentation
Use AI to create Automations and Streamline Operations
Assist with STR licensing, renewals, and compliance tracking
Coordinate with cleaners, vendors, and internal tea ---------- mbers

Communication & Outreach
Follow up with clients, vendors, municipalities, and partners
Send professional emails and messages
Pre-qualify inquiries and organize information before escalation
Escalate issues clearly and with context (not panic)

Process & Quality Control
Follow SOPs and checklists precisely
Catch mistakes before they become problems
Document processes and improvements
Flag issues early instead of waiting

What We’re Looking For (Non-Negotiables)
Excellent written and spoken English
Extremely organized and detail-oriented
Strong follow-up skills
Comfortable reaching out to people (email, messaging, calling)
Reliable internet and a quiet work environment
Comfortable working independently and taking ownership

Nice to Have (Not Required)
Experience with Airbnb, short-term rentals, or real estate
Great problem solving skills
Experience using tools like Google Sheets, Slack, Canva or task trackers
Previous VA, EA or operations experience
Familiarity with compliance or admin-heavy roles

Work Details
Remote / Work from Home
Full-time preferred
Working hours aligned with North American business hours (at least partial overlap), some availability on weekends

How to Apply

Email your 2-minute selfie video to:
----------

Applications without a video will not be considered.

SKILL REQUIREMENT

Organization Problem Solving English Proficiency

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0028
Controller Execution Time ( Jobseekers / Job )	0.0175
Total Execution Time	0.0210

GET DATA

No GET data exists

MEMORY USAGE

1,506,336 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Operations-Assistant-1548974

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0089 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1548974 LIMIT 1
0.0003	SELECT * FROM `employers` WHERE `employer_id` = 754381 LIMIT 1
0.0009	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1548974 AND `misc`.`id` IS NULL
0.0004	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-19',ej.date_added) duration_days, DATEDIFF('2026-04-19',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-19',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1548974'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1548974
0.0033	UPDATE employer_jobs SET hit_counts = '*Jan-07-2026=123Jan-08-2026=155Jan-09-2026=44Jan-10-2026=25Jan-11-2026=14Jan-12-2026=18Jan-13-2026=6Jan-14-2026=7Jan-15-2026=4Jan-16-2026=1Jan-17-2026=1Jan-18-2026=3Jan-19-2026=6Jan-20-2026=3Jan-21-2026=6Jan-22-2026=4Jan-23-2026=5Jan-24-2026=6Jan-25-2026=6Jan-26-2026=5Jan-27-2026=1Jan-28-2026=5Jan-29-2026=4Jan-30-2026=5Jan-31-2026=2Feb-01-2026=1Feb-02-2026=5Feb-03-2026=2Feb-05-2026=3Feb-06-2026=6Feb-07-2026=6Feb-08-2026=3Feb-09-2026=5Feb-10-2026=6Feb-11-2026=11Feb-12-2026=6Feb-13-2026=9Feb-14-2026=8Feb-15-2026=5Feb-16-2026=11Feb-17-2026=7Feb-18-2026=9Feb-19-2026=9Feb-20-2026=9Feb-21-2026=4Feb-22-2026=8Feb-23-2026=5Feb-24-2026=5Feb-25-2026=6Feb-26-2026=12Feb-27-2026=6Feb-28-2026=1Mar-01-2026=4Mar-02-2026=3Mar-03-2026=6Mar-04-2026=5Mar-05-2026=1Mar-06-2026=3Mar-08-2026=5Mar-09-2026=4Mar-10-2026=3Mar-12-2026=3Mar-14-2026=1Mar-15-2026=4Mar-16-2026=2Mar-17-2026=1Mar-21-2026=432Mar-22-2026=670Mar-23-2026=303Mar-24-2026=91Mar-25-2026=46Mar-26-2026=41Mar-27-2026=30Mar-28-2026=13Mar-29-2026=6Mar-30-2026=18Mar-31-2026=19Apr-01-2026=23Apr-02-2026=18Apr-03-2026=28Apr-04-2026=5Apr-05-2026=3Apr-06-2026=6Apr-07-2026=10Apr-08-2026=8Apr-09-2026=4Apr-10-2026=8Apr-11-2026=3Apr-13-2026=3Apr-14-2026=1Apr-15-2026=8Apr-17-2026=2**Apr-19-2026=1' WHERE job_id= '1548974'
0.0007	`UPDATE employer_jobs SET monthly_hits = '*Jan-2026=459Feb-2026=168Mar-2026=1703*Apr-2026=131' WHERE job_id= '1548974'`
0.0012	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1548974' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1548974
0.0003	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '754381' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776614410
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Operations-Assistant-1548974
csrf-token	bdd64be330d6d6603a061afff2a0d789

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.103
HTTP_DNT

Executive & Operations Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?