Executive Communications & Outreach Specialist

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: TYPE OF WORK

Full Time

: SALARY

1000-1200

: HOURS PER WEEK

45

: DATE UPDATED

Sep 30, 2026

JOB OVERVIEW

ABOUT BODHIUM LABS

Bodhium Labs is a US-based applied AI lab helping marketers understand, test, and improve how their brands appear across ChatGPT, Google AI, and other AI engines.

Our founders include a former Google DeepMind search researcher, a Wharton AI professor with two successful company exits, and the cofounder of upGrad, a $2B+ higher education platform.

We host private dinners and events for senior marketing leaders in major US cities. Thoughtful, personal email communication is essential to getting the right people in the room.

THE ROLE

You will manage event-related email and prospect conversations for one or two executives, potentially across multiple inboxes. You’ll ghostwrite replies in their voice, turn invitation responses into confirmed attendance, and keep conversations moving.

Most of your time will involve inbox management, attendance coordination, and follow-ups. A smaller portion will involve researching qualified marketers to invite.

WHAT YOU WILL DO

- Manage invitation replies. Confirm interested guests, respond graciously to declines, and book meetings with people who want to learn more about Bodhium.
- Coordinate attendance. Manage calendar invitations, guest lists, reminders, logistics, cancellations, plus-one requests, and post-event follow-ups.
- Follow up with prospects. Respond to cold outreach replies, schedule meetings, and follow up on quiet threads.
- Research guests. Identify relevant marketing leaders and verify names, titles, companies, and email addresses.
- Keep records current. Update Google Sheets and track next steps so no reply or conversation is missed.
- Use good judgment. Flag sensitive messages and questions requiring executive input before replying.

Inbox volume increases before events. You must work quickly without sacrificing accuracy or tone.

WHAT WE’RE LOOKING FOR

- At least five years of relevant experience in executive communications, inbox management, executive assistance, ghostwriting, or sales support.
- Natural, fluent written English and the ability to match an executive’s voice.
- Strong attention to names, titles, dates, time zones, grammar, and tone.
- Experience managing multiple inboxes, priorities, and follow-ups.
- Comfort with Google Workspace, CRM systems, and sales email tools.
- Ability to research executives on LinkedIn and assess their fit.
- Sound judgment about when to act independently and when to ask for guidance.

Experience supporting US executives, managing event RSVPs, or working in B2B software is a plus.

TOOLS WE USE

Google Workspace, Slack, HubSpot, Mixmax, Clay, and LinkedIn.

SCHEDULE AND COMPENSATION

- Full-time, remote position based in the Philippines, 40 hours per week.
- Required availability Monday through Friday, 9:00 AM to 5:00 PM US Central Time. This is an overnight schedule in the Philippines, with local hours shifting for US daylight saving time.
- Base pay of $5.50 to $7.50 per hour, depending on experience.
- Monthly performance bonus tied to event RSVP and attendance goals. Amounts and criteria will be explained during hiring.

TECHNICAL REQUIREMENTS

- Reliable internet with a minimum speed of 100 Mbps.
- Intel Core i5 processor, 11th generation or newer; AMD Ryzen 5 or better; or Apple M-series processor.
- At least 8GB RAM; 16GB preferred.
- Windows 11 or macOS Sonoma or newer.

Your technical setup must be verified before an interview can be scheduled.

HOW TO APPLY

Email ---------- with the subject:

Executive Communications & Outreach Specialist: [Your Full Name]

Include:

1. A brief introduction. A one-minute Loom video OR two to three short paragraphs about your relevant experience and interest in the role. Confirm your availability for the required schedule.

2. Your resume. Include an accessible link.

3. Technical screenshots. Show your internet speed test with provider name visible, processor model, installed RAM, and operating system version. Crop out unrelated personal information.

Shortlisted candidates may complete a brief writing exercise to assess tone and judgment.

Only complete email applications will be considered. Applications through the OnlineJobs.ph Apply button or messaging will not be reviewed.

SKILL REQUIREMENT

Ghost Writing Email Management Meeting Management

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Executive Communications & Outreach Specialist

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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