Executive Business Manager / Startup Operations Manager

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TYPE OF WORK

Part Time

SALARY

3.33/hour

HOURS PER WEEK

25

DATE UPDATED

Aug 3, 2026

JOB OVERVIEW

About Us

We are launching a new U.S.-based company and are looking for an experienced, highly organized professional to help build the business from the ground up.

This is not a traditional virtual assistant position.

We are looking for someone who enjoys creating systems, organizing operations, solving problems, managing projects, and helping grow a business from startup to success.

If you enjoy taking ownership, improving processes, and helping entrepreneurs build companies, we’d love to hear from you.

Your Responsibilities

You will work directly with the founder to help build and grow the company by:

* Creating and documenting Standard Operating Procedures (SOPs)
* Building business systems and workflows
* Organizing company files and documentation
* Managing projects and deadlines
* Coordinating with contractors and tea ---------- mbers
* Researching software, competitors, and business opportunities
* Assisting with hiring and onboarding
* Helping build our social media presence
* Coordinating marketing projects
* Maintaining our CRM
* Preparing reports and dashboards
* Helping create training manuals
* Identifying opportunities to improve efficiency
* Managing special projects from start to finish

Qualifications

We’re looking for someone who:

* Has experience supporting startups or growing businesses
* Has excellent written and spoken English
* Thinks like an owner and takes initiative
* Is highly organized and detail-oriented
* Can manage multiple projects at once
* Learns new software quickly
* Communicates proactively
* Enjoys solving problems independently

Preferred Experience

* Project management
* Operations management
* SOP creation
* Business documentation
* Social media management
* Marketing coordination
* Google Workspace
* ClickUp, Asana, ---------- , or Notion
* Canva
* HubSpot or another CRM

What Success Looks Like

Within the first 90 days, you’ll help us:

* Build the company’s operating systems
* Organize all business documentation
* Develop our knowledge base
* Create training materials
* Improve business workflows
* Support marketing and social media
* Help prepare the company for long-term growth

Why Join Us?

This is an opportunity to help build a business from the beginning. As the company grows, there will be opportunities to take on greater responsibility and grow into a leadership role.

To Apply

Please include:

1. A brief introduction about yourself.
2. Your experience helping businesses grow.
3. Examples of systems, SOPs, or operations you’ve created.
4. The project management tools you use most often.
5. A short Loom video (2–5 minutes) introducing yourself and explaining why you’d be a great fit.
6. The words “Ready to Build” at the top of your application so we know you read the entire posting.

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