Executive Assistant to the Founder

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: TYPE OF WORK

Full Time

: SALARY

$1,000 - $1,300/month

: HOURS PER WEEK

TBD

: DATE UPDATED

Aug 16, 2026

JOB OVERVIEW

About Founders & Funders

Founders & Funders connects founders, venture capitalists, investors, and leading business partners through curated events and relationship-building programs across the United States. We also operate F&F Ventures, our investment arm focused on consumer and direct-to-consumer companies. We are looking for an exceptional Executive Assistant to support our Founder across both Founders & Funders and F&F Ventures.

About the Role

This is not a traditional scheduling role. We are looking for an anticipatory operator who takes work off the Founder’s plate before it has to be assigned, creates systems around recurring responsibilities, and makes sure nothing falls through the cracks. The purpose of this role is simple: **buy back the Founder’s time so he can focus on the work only he can do.**

The right person will manage his time, communication, follow-through, meeting preparation, and day-to-day coordination while helping create better systems across the organization.

What You’ll Own

Calendar and Time Management
* Fully manage the Founder’s calendar and meeting requests
* Protect focus time and organize meetings around business priorities
* Resolve scheduling conflicts using sound judgment
* Prepare a daily priority check-in and weekly look-ahead
* Make sure the Founder is prepared for meetings, events, deadlines, and travel
* Politely decline, redirect, or delegate requests that do not require his time

Inbox and Communication
* Triage and organize the Founder’s inbox
* Draft clear and professional responses in his voice
* Handle routine communication independently
* Escalate only messages that require his judgment or involvement
* Ensure important messages and relationships receive timely follow-up

Follow-Through and Accountability
* Capture action items from meetings, emails, calls, and voice notes
* Assign owners, establish deadlines, and track completion
* Follow up with team members and external contacts
* Provide clear updates without waiting to be asked
* Close loops the Founder may no longer realize are open

Systems and Automation
* Build repeatable workflows for investment pipeline follow-up, events, meetings, relationships, and recurring logistics
* Create and maintain trackers, dashboards, and SOPs
* Use tools such as Airtable, ---------- , HubSpot, Notion, Zapier, and AI platforms
* Identify work that can be automated, delegated, or removed
* Make systems repeatable and transferable across the team

Cross-Team Coordination
* Serve as a coordination hub between the Founder and the broader team
* Route questions and responsibilities to the appropriate team members
* Coordinate with the media lead by providing timely event details, updates, and talking points
* Track handoffs and make sure responsibilities are completed
* Prevent the Founder from becoming the middleman for routine questions and coordination

Briefing and Meeting Preparation
* Prepare concise morning briefs covering:
* Key priorities
* Decisions needed
* Important meetings
* Open action items
* Risks or concerns
* Prepare pre-meeting briefs with relevant context, objectives, and previous conversations
* Ensure the Founder enters meetings prepared without having to conduct the research himself

Travel and Personal Logistics
* Coordinate travel, reservations, schedules, and itineraries
* Handle routine personal logistics that do not require the Founder’s direct involvement
* Anticipate missing details or potential conflicts
* Maintain complete discretion regarding business and personal matters

Who We’re Looking For
* Highly proactive and anticipatory
* Extremely organized and detail-oriented
* Strong written and verbal communicator
* Able to communicate in a warm, friendly, energetic, and concise voice
* Comfortable making decisions without constant approval
* Strong at coordinating multiple people, priorities, and deadlines
* Able to create structure from incomplete information
* Comfortable respectfully pushing back when priorities are off track
* Trustworthy with confidential, financial, legal, and personal information
* Familiar with automation, project-management tools, and AI
* Interested in startups, venture capital, events, and relationship-driven businesses

The Ideal Candidate
The ideal candidate does not wait for work to be handed over. They observe what is consuming the Founder’s time, identify what they can absorb, and create a system so he does not have to think about it again. They bring solutions, close loops, protect priorities, and have the confidence to keep the Founder on track when needed.

Please begin your application with the phrase **“Multiply and Shield.”** and send an email to ----------

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Executive Assistant to the Founder

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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