Executive Assistant to Founder/Lawyer (Part-Time, EST, High Ownership)

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: TYPE OF WORK

Part Time

: SALARY

$900/ usd

: HOURS PER WEEK

50

: DATE UPDATED

Mar 23, 2026

JOB OVERVIEW

We are seeking a **senior-level Executive Assistant** based in the **Philippines** to provide comprehensive support to the Founding Attorney. This is a high-responsibility role suited for a proactive, detail-oriented, and highly organized individual who can operate independently, communicate fluently in English, and handle sensitive information with utmost professionalism.

---

### **Key Responsibilities**

**Administrative & Executive Support**

* Manage the Founding Attorney’s daily calendar across multiple time zones (EST/PST), including scheduling client calls, legal meetings, and internal check-ins.
* Prioritize and manage incoming emails, draft responses, and ensure timely follow-up.
* Coordinate travel arrangements, including international flights, hotels, and car services.
* Maintain organization across various projects, files, and client deliverables using Google Workspace, Slack, and Notion.

**Operational & Client Coordination**

* Liaise with clients, vendors, and collaborators in a professional and polished manner.
* Prepare meeting briefs, call summaries, and document outlines.
* Track deadlines for contracts, filings, and deliverables; follow up proactively.
* Manage billing, invoicing, and timesheet submissions using Clio or similar systems.

**Research & Special Projects**

* Conduct legal or business research on clients, entities, and relevant industries.
* Support in preparing client proposals, presentations, and reports.
* Assist in managing special projects across the Falls ecosystem (law, art, philanthropy, and consumer ventures).

---

### **Requirements**

* **Minimum 5 years** of experience as an Executive Assistant or Operations Manager supporting a senior executive, ideally within legal, professional services, or consulting.
* Exceptional written and spoken **English communication skills** (C1/C2 proficiency).
* Strong organizational, multitasking, and problem-solving abilities with sharp attention to detail.
* Tech-savvy — proficient in **Google Workspace**, **Slack**, **Notion**, **Zoom**, and project management tools (e.g., Asana, ClickUp, or Monday).
* Comfortable working remotely and autonomously with minimal supervision.
* Ability to maintain **absolute confidentiality** and exercise discretion at all times.
* Willingness to occasionally adjust hours to align with **U.S. Eastern Time** when necessary.

---

### **Preferred Qualifications**

* Prior experience in a **U.S. law firm or professional services company**.
* Familiarity with legal terminology, document management, and client billing workflows.
* Background in **business, communications, or paralegal studies**.
* Proven ability to anticipate needs and take initiative before being asked.

SKILL REQUIREMENT

Finance Management Calendar Management Scheduling

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Executive Assistant to Founder/Lawyer (Part-Time, EST, High Ownership)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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