Finance Manager / Controller – US Company

# Finance Manager / Controller – US Company

**Part-Time | 20 Hours/Week | Remote | Philippines**

### We are NOT looking for a bookkeeper.

We are looking for a **Finance Manager / Controller-level professional** who can own the entire financial picture of our business and tell us **what the numbers mean, what is changing, and what we should be concerned about.**

I want someone who has already **run finance for a US-based company** and understands what good financial management looks like in a US small-business environment.

If your experience is primarily recording transactions, reconciling accounts, and producing reports based on someone else's instructions, this is **not the role for you.**

If you can look at our numbers and say, **"Here's what is happening, here's why it is happening, and here's what we need to do about it,"** we want to hear from you.

## The Profile We're Looking For

You should have:

* Philippine CPA **OR** an accounting/finance degree with **6+ years of finance leadership experience**
* Direct experience working with **US-based companies**
* Strong understanding of **US small-business accounting practices**
* Deep expertise in **QuickBooks Online (QBO)**
* Experience cleaning up, restructuring, or migrating **messy books**
* Proven ability to build a **cash-flow forecast from scratch**
* Strong understanding of cash management, profitability, margins, AR/AP, and financial controls
* Excellent written and spoken English
* Comfortable getting on a call and **walking the business owner through the numbers**
* Strong analytical and problem-solving skills
* The confidence to proactively raise financial concerns instead of waiting to be asked

## What You Will Own

### 1. QuickBooks Online – Full Ownership

You will be responsible for:

* Account reconciliation
* Proper categorization
* Chart of accounts integrity
* Month-end close
* Accurate and timely financial statements
* Identifying and correcting discrepancies
* Keeping the books clean and decision-ready

You should be able to **take ownership of QBO without needing someone to constantly tell you what to do.**

### 2. AR & AP Management

You will oversee:

* Accounts receivable
* Outstanding invoices and collections
* Accounts payable
* Payment scheduling
* Vendor management
* Cash requirements and upcoming obligations

### 3. Profit First

You will manage and maintain our **Profit First allocation structure**, ensuring allocations are accurate and consistently followed.

### 4. Daily Cash Snapshot

Every morning, you will provide a simple **cash-on-hand snapshot** showing where we stand financially.

The goal is to know our cash position **before** we make decisions—not after.

### 5. 13-Week Rolling Cash Forecast

You will build and maintain a **weekly 13-week rolling cash-flow forecast.**

This isn't a template-filling exercise.

You should be able to explain:

* What changed from last week
* Why it changed
* What upcoming cash pressures we should expect
* What assumptions are driving the forecast
* Where we may have a cash problem before it happens
* What actions management should consider

### 6. Monthly Financial Review

You will participate in a monthly financial review and walk us through:

* P&L
* Revenue trends
* Gross margins
* Margin by service line
* Operating expenses
* Cash position
* AR/AP
* Variances
* Profitability
* Where money is leaking
* What deserves management's attention

**We don't just want reports. We want interpretation.**

### 7. Proactive Financial Management

This is extremely important.

**I want to hear about a problem from you before I see it in the bank balance.**

If margins are declining, tell me.

If expenses are creeping up, tell me.

If cash flow is going to tighten three weeks from now, tell me.

If a service line isn't profitable, tell me.

If something doesn't look right, investigate it and bring it to my attention.

## The Bar

Here's a simple test for whether you're the level we're looking for:

**If we show you a job we quoted, can you tell us whether we actually made money on it?**

Not just:

> "You spent $X."

We want:

> "Based on the revenue, labor, materials, overhead allocation, and other costs, this job produced approximately X% margin, and here's what affected profitability."

You should be able to connect the accounting data to **actual business decisions.**

## Banking & Financial Controls

You will have appropriate access to execute **recurring and pre-approved payments within an established spending ceiling.**

Anything new or above the approved ceiling will require owner approval through the banking app.

**Vendor bank-detail changes must always be independently confirmed directly with the owner.**

These controls are non-negotiable and should be completely normal to someone operating at a Controller/Finance Manager level.

## Schedule

* **20 hours per week to start**
* Remote
* Flexible schedule, but you must be available for scheduled financial review calls
* Opportunity to increase hours and responsibility as the company grows

## This Role Is NOT For You If...

* You primarily consider yourself a bookkeeper
* You need detailed instructions for every task
* You only reconcile accounts and enter transactions
* You have never built a cash-flow forecast
* You have no experience working with US businesses
* You are uncomfortable explaining financial results verbally
* You wait for the owner to discover problems
* You cannot explain why profitability or cash flow is changing
* Your experience is limited to data entry and transaction processing

## This Role IS For You If...

You think like a **Controller/CFO**, even if your official title wasn't Controller or CFO.

You naturally ask:

**"What do the numbers tell us?"**

**"Why did this change?"**

**"What happens to cash over the next 13 weeks?"**

**"Where are we making money?"**

**"Where are we losing money?"**

**"What should the owner know right now?"**

If that sounds like you, **we want to hear from you.**

## How to Apply

Please send:

1. Your updated resume
2. Your current hourly rate
3. Your desired hourly rate
4. Your availability in hours/week
5. Your experience working with US-based companies
6. Your QuickBooks Online experience
7. An example of a **messy QBO cleanup or financial cleanup project** you personally handled
9. Tell us about a time you identified a financial problem **before the business owner noticed it**
10. Briefly explain how you would determine whether a **specific job/project was actually profitable**

### Important

Please do not send a generic application.

We are specifically looking for someone who can **own finance, understand the numbers, communicate clearly, and proactively help run the business.**

If you're genuinely operating at the **Finance Manager / Controller level**, we would love to hear from you.