Executive Assistant to CEO

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: TYPE OF WORK

Any

: SALARY

Php230.00 - Php250.00 per hour

: HOURS PER WEEK

30

: DATE UPDATED

Apr 13, 2026

JOB OVERVIEW

We are seeking a highly capable, proactive Executive Assistant to directly support the CEO. This is a high-impact role for someone who thrives in fast-paced environments, operates with an owner’s mindset, and is passionate about contributing to meaningful work—particularly within education, schools, and mission-driven organizations. This individual will serve as a strategic partner to the CEO, helping to streamline operations, manage communications, and create leverage across the business.

Location Requirement:
This role ideally supports a Pacific Time (PT) schedule, or candidates must be willing and able to work within Pacific Time business hours.

Key Responsibilities:

1. CEO Calendar & Schedule Management
* Own and optimize the CEO’s calendar with precision and foresight
* Coordinate meetings, appointments, and priorities across multiple stakeholders
* Anticipate scheduling conflicts and proactively resolve them
* Ensure the CEO is prepared for all meetings with relevant materials and context

2. Email & Communication Management
* Manage and organize the CEO’s inbox with a focus on efficiency and clarity
* Draft, respond to, and prioritize emails on behalf of the CEO
* Identify urgent vs. non-urgent communications and take action accordingly
* Maintain a high standard of written communication aligned with the brand

3. Research & Strategic Support
* Conduct research on clients, prospects, media opportunities, and industry trends
* Compile insights and summaries to support decision-making
* Assist in preparing reports, briefs, and internal documents

4. Administrative & Operational Support
* Support day-to-day administrative functions to ensure smooth operations
* Organize files, documents, and workflows using tools like SharePoint
* Assist with project coordination and follow-ups across initiatives using Asana
* Track time, tasks, and resource allocation using Harvest

5. Talent Sourcing & Recruiting Support
* Support hiring efforts through LinkedIn recruiting and talent research
* Identify, source, and help screen potential candidates
* Maintain organized candidate pipelines and communication

Required Skills & Experience:
* 3–5+ years experience as an Executive Assistant or Administrative Assistant supporting senior leadership
* Strong experience with calendar and email management at an executive level
* Proficiency in Microsoft Office Suite and SharePoint
* Experience with LinkedIn recruiting / talent sourcing
* Experience using project management and time tracking tools such as Asana and Harvest
* Familiarity with AI tools such as ChatGPT and Claude
* Exceptional written and verbal communication skills
* Highly organized with strong attention to detail
* Ability to prioritize, multitask, and operate independently

Preferred Experience:
* Background working with education, schools, or non-profit organizations
* Experience in PR, communications, or agency environments
* Exposure to mission-driven or purpose-led businesses

Core Traits & Mindset:
* Owner’s Mentality – takes initiative, solves problems, and thinks ahead
* Proactive & Resourceful – anticipates needs before they arise
* Aligned with Mission & Values – genuinely cares about the impact of the work
* Heart for Education & Service – passion for contributing to meaningful causes
* Faith-Aligned (Preferred) – values-driven approach to work and relationships

To fast track your application, please submit the following information:
Resume: A link to your Google Drive. Please ensure the sharing setting is set to "Anyone with the link."

IMPORTANT REMINDER: To advance in the screening process, you must submit the Podio Form. Timely completion is essential to guarantee your application receives prompt attention.

Podio Form Link: ---------- /webforms/ ---------- / ----------

SKILL REQUIREMENT

Administrative Management Scheduling Talent Acquisition

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Executive Assistant to CEO

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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