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TYPE OF WORK
Full Time
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SALARY
1800
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HOURS PER WEEK
40
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DATE UPDATED
Jul 10, 2026
EXECUTIVE ASSISTANT TO THE CEO (FULL-TIME)
8:00 AM to 5:00 PM PST, Mon to Fri (8 paid hrs + 1 hr unpaid break) | $1,400 to $2,000/month | Long-Term
MUST-HAVES (read this before you apply)
3+ years as an EA to a CEO or senior executive
Proven track record owning projects independently, start to finish, with no hand-holding
Genuinely skilled with AI tools (ChatGPT, Claude, and similar). You use them every day to work faster and produce better work, not just now and then. This is a real requirement, not a nice-to-have.
Available 8:00 AM to 5:00 PM PST, Mon to Fri. Not flexible.
C2 (Mastery) English, written and verbal
If any of these do not fit, please do not apply. Save us both the time.
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MANDATORY: 60 TO 90 SECOND VIDEO (READ THIS)
No video = automatic rejection. No exceptions.
This is the most important part of your application. We watch it FIRST. No video link, we move on to the next person.
On camera, tell us, in this order:
Who you are and your EA experience
One project you owned start to finish for an executive
How you use AI tools in your work. Name the tools and give one real example.
Why you want this role
Use Loom, unlisted YouTube, or Google Drive, and paste the link in your application. Speak naturally. We want your real spoken English and how you think. Do not over-script it.
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WHO WE ARE
A fast-casual restaurant brand built on quality, simplicity, and culture. We do not cut corners and we do not settle for "good enough."
Faith-guided. We do not require you to share our faith, but we do require respect for the values that flow from it.
High standard. Think the best fast-casual experience you have ever had: spotless, exceptional, every person genuinely glad to help. That is our bar.
People-first. We treat our team like family, with high standards starting at the top.
ABOUT THE ROLE
You will keep the CEO organized and focused: schedules, emails, confidential matters. But the core of this role is bigger than that:
Own projects end to end, from a vague request to a finished deliverable
Build and maintain trackers, run research to completion, manage recurring processes
Use AI tools to work faster: draft, research, summarize, and automate the repetitive parts
Follow through without being chased
Operate with minimal supervision in a fast-paced, high-expectation environment
WHAT WE VALUE
Service first: genuine care for everyone you interact with on our behalf, vendors, team, clients
Honesty over comfort: say it when something is wrong, praise in public, handle issues in private
Ownership: when something falls through the cracks, you fix it and learn, no finger-pointing. When you are handed a project with no instructions, you build the plan yourself.
Relentless quality: you find the best option within the constraints and deliver it with confidence
Stewardship: you treat the CEO's time, information, and relationships like your own
OTHER REQUIREMENTS
Proficient with Google Workspace, MS Office, Notion, and Zoom
Handles confidential information with complete discretion
Bonus: experience in restaurants, real estate, or multi-unit operations
HOW TO APPLY
Send ONE message with ALL of the following. Subject line: "Executive Assistant: [Your Name]"
Your video link (mandatory, see the video section above)
Your resume
One work sample you built independently for a past executive (a tracker, doc, process, or research deliverable). Redact anything confidential. This is the most important written item.
Your OnlineJobs.ph IQ score and DISC profile (any provider). The IQ score is not used to rank you, but including it shows you can follow instructions.
Short written answers to these two questions:
a. You receive 200 emails for the CEO. 30 are urgent. Walk me through your exact process.
b. Write a short follow-up email to a vendor who missed a deadline.
c. Tell us about one task you made faster or better using an AI tool. Name the tool, the exact task, and the result.
Any application without a video, or missing any item above, will not be reviewed. No exceptions.
